Posted in Other 9 days ago.
Location: Columbia, South Carolina
Logo:
STA00330PO24
Administrative Support
Administrative Services
Administrative Coordinator
https://uscjobs.sc.edu/titles/131920
P1 - Professional
Administrative Coordinator
Columbia
Richland
College of Arts and Sciences
CAS College of Arts and Sciences
5
$41,258
$41,258 - $51,572
Full Time
37.5
Monday through Friday from 8:30am to 5:00pm, with one hour for lunch. Must be available to work nights, weekends, and a flexible schedule, to meet the needs of the team.
12 months
Administrative
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
The Administrative Coordinator provides administrative support to the Office of Advancement in the College of Arts and Sciences. Serves as the initial point of contact answering incoming calls, welcoming, and greeting visitors. Under limited supervision of the university's Lead Senior Director of Advancement, performs duties such as managing calendars, coordinating expense reports, assisting with travel planning, scheduling and/or attending meetings, and managing office supplies and expenses. Supports the office by processing all check requests, travel reimbursements, and invoices for payments. Responsible for performing duties as they relate to sending donor correspondence and proposals, coordinating the gift agreement process, and assisting with gift acknowledgements. Will manage the CRM database for the office by creating and maintaining reports of constituent activity, proactively developing and maintaining confidential donor profile information, and assisting the team with pulling reports. Provide administrative support for college events from planning to completion. Interfaces with a variety of donor constituents and the University community by providing a high level of customer service.
Bachelor's degree and 2 years of related experience in business management, public administration, or administrative services; or equivalency.
Working knowledge of Outlook, Excel, Power Point and PeopleSoft is recommended. Experience with online file management.
Knowledge of fundraising database such as Blackbaud CRM is preferred. Working knowledge of an event management system (i.e. 25Live). Attention to detail is imperative. Must be able to multi-task and handle multiple interruptions throughout the day. Ability to establish good working relationships with alumni, students, campus partners, businesses, and general public. Demonstrated self-starter with strong initiative and customer service orientation; volunteer management skills an asset. Ability to frequently exercise high level of independent judgment. Ability to communicate effectively, both verbally and in writing. Ability to work effectively as part of a team and also take initiative when the need arises. Ability to develop and monitor budgets and expenditures for ongoing and special projects.Responsible decision-making, confidentiality, careful discretion and unquestioned accountability is essential. Ability to exercise discretion in interpreting and applying established department and University policies and procedures. Ability to use USC electronic forms including University fiscal tracking, personnel management, travel, and purchasing and some experience with PeopleSoft.Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.
Support the Office of Advancement by performing administrative duties as they relate to editing and sending donor correspondence and proposals, coordinating the gift agreement process, and assisting with gift acknowledgements. Responsible for CRM database management which will include, but not limited to, creating and maintaining reports of constituent activity, proactively developing and maintaining confidential donor profile information, and assisting the team with pulling reports.
Yes
25
As the office manager for the advancement team, will perform duties such as managing calendars, coordinating expense reports, assisting with travel planning, scheduling and/or attending meetings, and managing office supplies and expenses. Serves as the initial point of contact answering incoming calls, welcoming, and greeting visitors. Provides administrative support by processing all check requests, travel reimbursements, and invoices for payments. Executes all related purchases and transactions to support events. Serve as purchasing card liaison for the office. Ensures all College, University and State policy and procedures are followed.
Yes
25
Provide administrative support for College events from planning to completion. Assist the Events Manager with pre-event preparation (i.e. name tags, check-in list, event reminders, etc.), maintaining RSVP lists, support the day/night of, and coordinating event assignments with student ambassadors and volunteers at the direction of the Advancement team. Will assist Advancement team by serving as a point person for guests as needed, which will include listening attentively to guest's requests, keeping records of these requests and working with team to accommodate them.
Yes
20
Assist the Advancement team by serving as liaison for community events held by departments, schools, institutes, programs and centers within College of Arts and Science. Will stay informed on all current and future faculty/staff coordinated community events and maintain a database of these events for the Office of Advancement.
Yes
10
Responsible for providing assistance and guidance to Office of Advancement ensuring compliance with federal, state, and University policies and procedures.
Yes
10
Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned.
No
10
No
Non-Essential
1
04/22/2024
06/06/2024
No
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by June 6, 2024.The University of South Carolina offers a valuable benefits package including but not limited to:
https://uscjobs.sc.edu/postings/167096
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
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