Posted in Other 10 days ago.
Location: Columbia, South Carolina
Logo:
STA00328PO24
Administrative Support
Administrative Services
Administrative Assistant
https://uscjobs.sc.edu/titles/131888
A1 - Administrative/Operational Support
Administrative Assistant
Columbia
Richland
Division of Student Affairs and Academic Support
SAAS U101 and National Resource Center
4
$34,532
$34,532- $50,000 (salary commensurate with experience)
Full Time
37.5
Must be willing to work a flexible schedule to meet the needs of the department.
12 months
Administrative
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
The University of South Carolina (USC) is seeking someone who is organized, hard-working, personable, and detail-oriented to serve as the Administrative Assistant in University 101 Programs. University 101 Programs is an internationally renowned academic unit that focuses on helping students transition into, through, and out of the University of South Carolina. We offer 6 different courses with a total annual enrollment of close to 7000 students. These courses are taught by over 500 instructors and peer leaders.
This position will provide high-level administrative support for University 101 Programs to ensure the continued success of the department. This position will serve as the primary point of contact and will perform a variety of administrative duties including but not limited to answering phones, responding to emails, opening and routing mail daily, and logging checks for University 101 and the National Resource Center.
Primary duties include:
· Assist with maintaining schedule of classes for UNIV 101, 201, 290, and 401 and provide scheduling assistance for students by granting overrides and authorizations. Assist with communicating master schedule changes to Registrar, proofing the UNIV schedule in Self-Service, and maintaining course schedule information in the University 101 Database.· Manage and order departmental supplies, including the materials checkout process for University 101 instructors to ensure staff and instructors have appropriate supplies.· Monitor TL/ABS timesheets for 40+ non-exempt instructors by reviewing and approving timesheets for accuracy to ensure timely payment
The successful candidate will join a talented and experienced department whose work has significant impact on faculty, staff, and students at USC.
Bachelor's degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency.
Knowledge of USC policies and procedures. Familiarity with Banner system. Working knowledge of Microsoft Word and Excel.
Excellent oral and written communication skills, as well as human relations skills. Ability to maintain effective working relationship with staff, faculty, and students. Must be organized, task oriented, and personable.
Provide high-level administrative support for The University 101 Programs to ensure the continued success of the department. This position will serve as the primary point of contact and will perform a variety of administrative duties including but not limited to answering phones, responding to emails, opening and routing mail daily, and logging checks for University 101 and the National Resource Center.
Yes
20
Provide administrative support including submitting payment requests, purchase orders, preparing travel authorizations (TA) and travel reimbursement vouchers (TRV), filing, copying, creating binders, preparing materials for various training, and coordinating/reserving space for workshops and training for the University 101 Programs.
Yes
20
Assist with maintaining schedule of classes for UNIV 101, 201, 290, and 401 and provide scheduling assistance for students by granting overrides and authorizations. Assist with communicating master schedule changes to Registrar, proofing the UNIV schedule in Self-Service, and maintaining course schedule information in the University 101 Database.
Yes
20
Assist with the instructor hiring process for University 101 for approximately 300 instructors by preparing and submitting hiring requests using various UofSC systems. Monitor TL/ABS timesheets for 40+ non-exempt instructors by reviewing and approving timesheets for accuracy to ensure timely payment. Take corrective action to resolve issues.
Yes
20
Provide support for University 101 instructors and help resolve classroom and other issues by responding timely to inquiries.
Yes
10
Manage and order departmental supplies, including the materials checkout process for University 101 instructors to ensure staff and instructors have appropriate supplies.
Yes
5
Other duties as assigned to ensure the continuous success of the department.
No
5
No
Non-Essential
1
06/03/2024
04/22/2024
06/06/2024
No
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by June 6, 2024.The University of South Carolina offers a valuable benefits package including but not limited to:
https://uscjobs.sc.edu/postings/167172
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
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