Supervisor: Controller/Executive Director of Finance
Last Updated: March 2024
Job Purpose: General accounting, analysis, and financial reporting for Calbright
Location: Remote, various locations throughout California
Salary Range: The beginning salary range for this position is Range CL-18, (Steps 1-3) $67,386.24 - $74,305.95.
The first review of applications shall occur on approximately May 6, 2024.
Position Overview
Under the direction of the Controller/Executive Director of Finance, performs a variety of tasks related to processing and generating payments to vendors, contractors and consultants for the District's goods and services. The Accounting Technician also reviews, researches, updates and maintains records of all accounts payable transactions.
Essential Job Duties and Responsibilities
The duties below are representative of the role and are not intended to cover all of the duties performed within the scope of work.
Receives, reviews, and reconciles invoices and purchase requests and purchase orders submitted for payment to ensure that goods ordered have been satisfactorily received before payment is processed.
Reviews, analyzes and matches invoices and contracts for consistency with purchase order pricing and computation of amounts due; captures any refunds or adjustments indicated, and posts any credits and/or changes to the proper District accounts.
Coordinates with the college's vendors, consultants and departments to manage and resolve invoice inconsistencies regarding budget information, charges, coding and other documentation data.
Examines travel claims for completeness and accuracy of computations, and processes claims for payment.
Review, approve and enter data for various transactions processed into the automated system for payment, organizes records, and updates and maintains the purchasing database as required.
Provides guidance to the college and District employees on the completion of various Accounts Payable related documentation including; requisition and budget transfer forms.
Reviews support for expense and travel reimbursements and ensures payments are sent
Prepares various Accounts Payable related reports.
Develop and track accounts payable documents and correspondence.
Perform other related duties as assigned that support the objective of the position.
Knowledge, Skills, and Abilities
Knowledge of methods, procedures and terminology used in accounting work.
Knowledge of California Education Codes and Regulations
Knowledge of Governmental Accounting
Knowledge of Systems Analysis
Ability to process and record accounting transactions accurately.
Review and verify requisitions, invoices, reimbursements and other documents.
Maintain accurate financial and statistical records.
Assemble, organize and prepare data for records and reports.
Compare numbers and detect errors efficiently.
Calculate arithmetic computations with speed and accuracy.
Develop timelines and organize, oversee, and coordinate departmental activities.
Design and implement procedures.
Ensure compliance with accounting standards and state/federal reporting requirements.
Understand financial records, reports and technical and legal materials and make appropriate recommendations.
Interpret and apply laws, regulations, ordinances, procedures and policies.
Comply with laws, regulations, and professional practices governing personnel program services and operations.
Understand and carry out complex instructions in both oral and written form.
Work under the pressure of time constraints and cope with difficult situations in a sensitive and positive manner.
Remain flexible in adapting to changes in priorities, assignments, and other interruptions, which may influence pre-established timelines and courses of action for completing projects and assignments.
Operate a variety of office machines and equipment including fax machines, calculators, copy machines, phone systems, and computer systems.
Maintain complex records, collect data, and prepare reports.
Communicate effectively both verbally and in writing with people of diverse socio-economic backgrounds and temperaments; demonstrate tack and diplomacy in an independent manner.
Present solutions to management level with confidence and effectiveness.
Establish and maintain cooperative and effective working relationships with others.
Analyze situations accurately; exercise sound judgment; work independently; and adopt an effective course of action.
Meet schedules and timelines.
Work independently with little direction.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, staff and faculty.
Minimum Qualifications
Three years of experience performing accounts payable duties, or an equivalent combination of training and experience, that could likely provide the required knowledge and ability.
Desired Qualifications
Ability to perform a variety of tasks to process and generate payments to vendors for goods and services.
Experience performing accounts payable transactions using various financial systems.
Ability to accurately identify and resolve inconsistencies in orders or invoice charges.
Knowledge of business office practices, clerical accounting procedures; arithmetic, filing and record-keeping methods; telephone etiquette; and the operation of PCs and office machines.
Ability to process accounting transactions and reports with accuracy and timeliness.
Ability to handle messages accurately and succinctly.
Ability to understand and carry out oral and written directions.
Ability to read and write at the level required for successful job performance.
Ability to interact with outside vendors and employees with courtesy and tact.
Possess excellent written and verbal communication skills.
Working Conditions and Travel
Calbright College is a statewide online college where all instruction and support are done via various online technologies both in person and remotely. Calbright College has administrative offices in Sacramento available for use. When working remotely, employees should be able and willing to use digital communication tools as used by the college, and have the ability to work on a computer for extended periods of time.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Calbright College policies, procedures, and Title IX.
Calbright College celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing Calbright College's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Requires the ability to function in a remote online instructional environment performing work of primarily a sedentary nature. Requires the ability to use hearing and speech to make presentations to groups and carry on conversations over the phone and in-person. Requires speaking skills to communicate with staff and students in one-on-one and small group settings, on the phone, and to distinguish sound prompts from various types of equipment. Requires near visual acuity to read printed materials and computer screens. Requires sufficient hand/arm/finger dexterity to retrieve work materials, operate a personal computer keyboard, and operate standard office equipment. Requires the ability to lift and/or move up to 25 pounds.
Work is performed indoors where minimal safety considerations exist.
Equal Employment Opportunity
Calbright College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, veteran status, disability or genetics. In addition to federal law requirements, Calbright College complies with applicable state and local laws governing nondiscrimination in employment.
