TITLE: Staff Assistant

POSITION NO.: P00869

SECTION: Academic Affairs/Business Industry and Technology

HIRING SALARY: $31,255.86 - $34,409.93 annually; all salary calculations to start at the minimum salary

HOURS: 8:00 A.M. - 5:00 P.M., Monday - Friday

CONTACT: Human Resources (850) 201-8510 or via email at hr@tcc.fl.edu

MAJOR FUNCTION: The Staff Assistant is housed with the Division of Business, Industry & Technology and reports directly to the Division's Office Manager. The Staff Assistant performs a variety of clerical/secretarial and administrative support functions of moderate scope and complexity requiring exercising considerable judgment and initiative.

Primary duties will include, but are not limited to:

• Serves as first contact to visitors and students in the BIT Division. Provides information about services and operation of the areas around and the division. Answers telephone and screens calls for full-time and adjunct faculty and/or takes messages as well as refers callers to appropriate areas on campus. Makes calls when necessary or appropriate.


• Performs general clerical work for faculty, including but not limited to maintaining and updating syllabi, typing exams, letters of recommendations, correspondence as needed, etc. Notifies and follows up on instructors regarding materials due.


• Assigns copier code to new faculty/staff and assist with making copies and general copier maintenance such as toner, contacting rep if needed to address a problem.


• Generates office and teaching schedules, final exam schedules, delivers and picks up exams from the Testing Center. Also, delivers tests to faculty.


• Maintains inventory of office supplies and informs Office Manager of items needed.


• Prepares and processes forms including mail forms, etc... Distributes mail to full-time and adjunct faculty and assists in setting up divisional & departmental meetings if needed.

MINIMUM TRAINING AND EXPERIENCE: Graduation from high school (standard high school or equivalency diploma) and four (4) years of secretarial and/or clerical experience or an equivalent combination of education and experience.

SUCCESSFUL APPLICANTS WILL DEMONSTRATE THE FOLLOWING: Knowledge and use of basic computer skills, email, and Microsoft Office 2016 (especially Microsoft Word and Excel programs). Working knowledge of personal computer and software. Ability to follow written instructions and oral instructions with limited supervision. Ability to work independently. Ability to communicate effectively orally and in writing. Ability to plan, organize, and complete work assignments and projects. Ability to make independent judgments. Ability to interact effectively with students, faculty, and public. Ability to use keyboard for long periods of time daily. Ability to collect, organize and present data. Strong interpersonal skills suitable and appropriate attire for a professional work environment.