Job Description:

Chief of Staff (Department of Pathology and Laboratory Medicine)





University Overview



The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.


Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.


The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.




Posted Job Title

Chief of Staff (Department of Pathology and Laboratory Medicine)




Job Profile Title

Director C, Arts and Media, Communications and Marketing




Job Description Summary

Reporting directly to the Chair, the Chief of Staff serves as an advisor and member of the Department's executive leadership team. The Chief of Staff handles a variety of critical and sensitive strategic, planning, administrative, operational, and communication matters, interfacing with internal and external PSOM stakeholders, including faculty, staff, students, vendors, alumni,
senior University administrators and leaders. The Chief of Staff will act as a thought partner to the Chair, managing strategic initiatives and facilitating Department-wide goals and priorities. The Chief of Staff is expected to effectively triage any issues/concerns of the Department, deftly handle confidential matters, foster a culture of engagement, and develop/draft complex and sensitive communications along with other forms of communication from the Office of the Chair. The Chief of Staff works in close collaboration with the Executive Vice Chair, the COO, and Vice Chairs of Operations, Informatics, Quality, Faculty Affairs, Education, Diversity, Equity & Inclusion, and Research to ensure overall alignment with departmental initiatives. The incumbent maintains overall responsibility for the Department's Strategic Planning Initiative and is responsible for coordinating the execution of the strategic plan across the system as well as assisting the Chair with creation of key strategic documents such as self-studies of the Department, long-term research and development plans, budget documents/presentations, and executive reports on key metrics/initiatives. The Chief of Staff oversees the communications, donor/alumni outreach, and marketing initiatives for the Department, serving as primary liaison between the Department and Chair's Office and relevant Penn Medicine Departments (including, but not limited, to Office of Public Relations, Office of Strategic Marketing, and Office of Development).




Job Description



The Chief of Staff is a key member of the Department of Pathology and Laboratory Medicine's executive leadership team. The incumbent serves as senior advisor to the Chair in all his functions and missions and is a major contributor to the Department' strategic planning initiatives. A successful candidate will possess excellent decision-making and communication skills, creative problem-solving skills, excellent written and verbal communication, discretion, ability to liaise with and gain consensus among key stakeholders, and a high level of emotional intelligence. The role requires a creative thought leader who can oversee complex strategy/execution, internal and external communications, and the ability to multitask in a fast-paced, highly complex environment.


Position is contingent upon continued funding.


The minimum of a master's degree and 5 to 7 years' experience In a university and/or healthcare setting or equivalent combination of education and experience required. Experience as an executive-level strategic planner and communicator. Demonstrates a strong command of language and creative writing abilities, preferably in the setting of an academic medical center. Long-term strategic thinking skills and creative problem-solving skills. Ability to work comfortably and skillfully with senior executives, faculty, and staff at all levels of Penn Medicine. Ability to think conceptually and to anticipate and respond to varied and demanding needs of a complex academic Department. Demonstrated ability to oversee multiple, high-demanding projects; to establish and meet deadlines; and to anticipate and respond effectively and with good Judgment to undefined needs and unexpected challenges. Knowledge of existing digital and emerging online trends essential. Strong understanding of internet media, search engines, online advertising, social media, and other web-based models of communications. Confidence, imagination, and agility in writing are essential, as Is the ability to synthesize and interpret large quantities of information and to anticipate and respond to a broad range of communication needs. Proven ability to work within a team environment and on project teams. Individual must work In a fast-paced, results-oriented environment.




Job Location - City, State

Philadelphia, Pennsylvania




Department / School

Perelman School of Medicine




Pay Range

$74,476.00 - $138,391.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.




Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




University Benefits

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  Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
  


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  Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
  


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  Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
  


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  Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
  


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  Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
  


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  Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
  


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  Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
  


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  University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
  


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  Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
  


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  Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
  


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  Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
  


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  Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay





To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/HUP/Chief-of-Staff--Department-of-Pathology-and-Laboratory-Medicine-_JR00082624-1

















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