Our client, a global consulting firm based in Lower Manhattan, seeks to hire a Temp Administrative Assistant to support a team within their NY Office. Position is hybrid (2-3 days onsite), Monday - Friday, 8:30am-5:30pm with flexibility for occasional OT as it arises. The temp duration is 6 months + with potential to extend/convert.
Responsibilities:
Provide administrative support to assigned Partner(s) including the managing and anticipating complex calendars and schedules and executing general administrative activities within the North America offices.
Support project teams with administrative tasks pertaining to client-facing projects such as calendaring and contract submittals requests, CRM management, and gifting as needed.
Coordinate, manage, and support the preparation of internal/external meetings, videos, and conference calls, including notetaking.
Support budget preparation and tracking for Partner.
Interface with different departments (e.g., Legal department for contract management and Accounts Payable for payment and budget management).
Coordinate appointments and Division meetings, ensuring adequate meeting facilities and technical resources are available and ready for use.
Provide support or backup to Office Manager as needed with new hire onboarding activities.
Help plan team events and develop ideas on how to improve team dynamics and team cohesion and collaboration.
Interface with colleagues globally, across multiple countries and time zones.
Assist in new hire onboarding, including coordination with the Office Manager.
Interact with all levels of management within the organization (both domestic and international), adjusting communication style to fit the audience; demonstrate tact, diplomacy, discretion, and good judgment.
Handle confidential information and communication with all levels of the organization in a professional & discrete manner.
Own and execute outbound marketing initiatives for target customers.
Provide social media management of Partner(s) profiles (e.g., LinkedIn, Twitter, etc.)
Support with content writing (e.g., articles, blog posts).
Provide coverage for other Administrative Assistants, as needed.
Assist with other ad hoc projects, office or admin activities as required.
Qualifications:
Bachelor's Degree required or equivalent work experience required.
Working knowledge of common office equipment (i.e., printers, video conferencing equipment)
Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook in particular) and internal messaging systems (i.e., Zoom, slack) required.
Ability to prioritize work and work under pressure.
Strong written and verbal communication skills.
A keen sense of effective customer and client service and a problem-solving orientation.
Excellent attention to detail, accuracy, and organizational skills.
Maintains an elevated level of trust and confidentiality.
Flexible, friendly, and positive attitude.
Pay:
$30-$35/hour pay rate
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .
