Property Accountant - Commercial Management

Job Title: Property Accountant

Division: Commercial

Supervisor: General Manager

Status: Exempt

JOB SUMMARY: Responsible for handling accounting responsibilities for assigned property(ies). Responsibilities typically include preparing reports as directed or requested, assuring that timely payments are made and receivables are received, communications with tenants and vendors, and for maintaining proper records and files. Position works closely with the General Manager and others in the office, but has no direct reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.

Accounts receivable and ancillary income activities, such as handling and posting deposits, making rent collection calls to tenants, mailing invoices, etc.

Enter vendor invoices in MRI and submit to corporate accounting; maintain vendor contract files and certificates of insurance.

Creates tenants bill-backs and prepares invoices.

Review general ledger at month-end and submit recodes to corporate accounting.

Utilizes accounting system for various actions, including setting up new vendors, preparing invoices, data entry, extraction and reports as needed, & budget entry.

Prepares correspondence, such as rent increase letters to tenants, rent statements, letters regarding late payments, owners reports, creating lease abstracts, etc.

Prepares weekly occupancy reports, year-end OPEX reconciliation.

Performs tenant account audits and management.

Process and invoice tenants for annual CAM and TAX reconciliations.

Update variance, capital and executive summary reports for General Manager review.

Complete monthly cash management report for General Manager review.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High School Diploma plus 2 - 5 years of accounting experience or equivalent combination of education and experience required.
Accounting experience with a real estate management firm that manages commercial properties preferred.

Able to learn and use MRI software and other programs used in the course of performing the essential duties and responsibilities.

Must be proficient in Microsoft Office Suite, especially Excel and Word.

Must be able to multi-task.

Must be detail-oriented and well-organized, and proactive in seeking information or in taking action with limited supervision and/or direction.

Must be able to prioritize and complete projects with a sense of urgency and accuracy.

Excellent analytic and communication skills.

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