POSITION SUMMARY:

Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

Seasonal Hires are a temporary status and therefore may not be employed for a period of more than four and ½ months. These individuals may be hired either as full-time or part-time and must be a minimum age of 16 years.

POSITION KEY ACCOUNTABILITIES:

1. Handles general inquiries, collects and processes paperwork such as document processing, record keeping, and report compilation.

2. Transcribes correspondence and memoranda; prepares graphs; tables and manuscripts; prepares reports and presentation materials.

3. Schedules and maintains calendars; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.

4. Completes and processes forms and documents using standard policies and procedures.

5. Maintains financial record keeping systems.

6. Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.

7. Maintains office supplies and equipment.

8. Screens calls and receives and directs visitors.

9. Handles basic, noncomplex inquiries.

10. May advise on basic policy and processes as assigned by supervisor

11. Other duties as assigned.

Certification/Skills: Basic knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is preferred

Minimum Education: None

Minimum Experience: None; Age 16 years of age

Physical Requirements: Exerts up to 20 pounds occasionally and/or up to 10 pounds frequently , and/or up to 5 pounds constantly to move objects.

Security Sensitive: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.