ESSENTIAL JOB FUNCTIONS:  Works under an assigned supervisor to perform standard accounting operation functions to ensure accurate data is inputted into the accounts payable, receivable and budget information.  Assists in monitoring and reviewing contracts and payments for proper documentation and authorization. Audits and processes various check requests including payroll deductions. Processes payments to check requests and purchase orders.  Logs, monitors, and follows-up with the appropriate parties regarding returned checks.   Processes tax exempt forms, W-9 forms, and void check authorized transactions.  Performs daily check distribution from the daily batch report.  Verifies available funds in the financial system including encumbered line, service center, account and contract balance. Monitors and tracks new contracts and changes to existing contracts.  Processes and posts releases retainage payments based on established policy and contract agreement.  Converts retainage to certificate of deposit or escrow accounts.  Researches vendor information discrepancies. Establishes and makes requested changes to petty cash accounts. Audits and posts travel journal entries and expense reports to ensure compliance with established travel policy.  Performs monthly field audits and reconciliation of petty cash funds.  Processes authorized journal entries relating to Accounts Payable.  Creates and prepares a variety of correspondence, memoranda, spreadsheets, and reports by utilizing various computer applications.  Interacts and communicates verbally and in writing with management and other staff members on a variety of issues and concerns
 
OTHER FUNCTIONS: 
1.         Performs various other clerical duties as needed.
2.         Performs additional functions (essential and otherwise) which may be assigned.
 
TYPICAL PHYSICAL DEMANDS:  Primarily desk work.  Must be able to communicate both verbally and in writing.  Requires the ability operate a computer, telephone, photocopier, calculator and other typical office equipment.  Requires the ability to key up to 20 invoices per hour or 150 invoices per day which involves repetitive motion if assigned to the Finance Division. Requires the ability to lift and carry objects such as boxes of paperwork weighing up to 15 lbs.
 
TYPICAL WORKING CONDITIONS:  Majority of the work is performed in an office environment. 

MINIMUM QUALIFICATIONS: Bachelor's Degree in Accounting, Finance, Business Administration or related field and two (2) years  professional experience in Accounting or Finance; or any combination of experience and training which enables one to perform the essential job functions.  Working knowledge of software application programs, including Microsoft Office Suite and Oracle applications strongly preferred.

The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire. 
 
The City of Memphis is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Talent Management at talent.management@memphistn.gov