Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the Private Equity Performance Improvement (PEPI) team. This position requires a hybrid schedule of 3 days in-office and 2 days remote per week. Standard working hours are 8:30 am 5:30 pm.
In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.
RESPONSIBILITIES:
Administrative Support to Managing Directors
Provide daily administrative support to PEPI Managing Directors including but not limited to: processing time and expense reports, drafting and editing correspondence and presentations, scheduling appointments, maintaining calendars, travel arrangements.
Review sensitive files and project specific assistance.
Coordinate internal and external meetings.
Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.
Additional duties as assigned.
Project Support to Managing Directors
Conflict memo and project code creation
Project code invoicing
Client invoicing
Vendor and subcontractor invoice management and tracking
HR Support
Responsible for arranging interviews with job candidates, coordinating schedules between candidates and interviewers, and ensuring a seamless interview process.
NYC Office Support
Manage office access key fob log.
Coordinate pick-up and distribution of office mail.
Collaborate with the IT department to address any office technology issues, such as those related to the copy machine, conference room AV setup, server, phones, and other relevant systems.
Meet and greet clients and other visitors.
Copy sensitive files, document binding, answering phone, and project specific assistance.
Conference room scheduling and executing catering orders.
Any additional logistics (i.e., lunch reservations, etc.) on a case-by-case basis.
MUST HAVE:
5+ years Executive Assistant / Business Operations Experience
Bachelors Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus).
Outstanding interpersonal and relationship management skills: ability to support multiple executives with varied working styles.
Ability to ensure communications are clear, thorough, and specific, with attention to follow-through and confidentiality.
Excellent computer and calendaring skills with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Concur, & SharePoint.
Ability to work independently, as well as on teams, in a fast-paced environment.
Proven ability to manage projects, work under pressure with minimal direction and consistently make deadlines.
Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
Flexibility to work additional hours as required.
The annual base salary range is $65,000 - $85,000, commensurate on experience. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.
