Position Title: Briefing and Correspondence Coordinator
Req ID: 65679BR
School or Unit: University Administration
Description: Position Description
Reporting to the Senior Executive Assistant to the Provost, the Briefing and Correspondence Coordinator is a member of the Provost's support team.
Responsibilities include, but are not limited to:
Briefings: Collecting and preparing comprehensive briefings for many of the Provost's meetings. Briefings include, but are not limited to, agendas, pre-readings, talking points, memos, proposals, and detailed travel itineraries.
Correspondence: Triaging, tracking, and managing the Provost's incoming correspondence. Engage with colleagues within and outside of the Provost's Office to ensure that messages receive a timely response and are followed up on as needed. Draft potential responses and other correspondence. Help manage the roll out of university-wide announcements from the Provost.
Special Projects: Assisting with special projects and writing formal remarks and other communications as needed.
General Support: Providing back up support to the Senior Executive Assistant, including scheduling. Other duties as assigned.
Basic Qualifications
Candidates MUST meet the following basic qualifications to be considered for this role:
Three years of relevant work experience. Strong interpersonal skills and excellent written and verbal communication skills, including the ability to write clearly, concisely and for different audiences. Superlative command of grammar, diction, and syntax.
Additional Qualifications and Skills
Bachelor's degree preferred. Ability to prioritize, multitask, and work in a fast-paced
environment with tight deadlines. Sound judgment and a high level of confidentiality and discretion. Strong organizational and problem-solving skills with a keen attention to detail and accuracy. Dedicated team player with a strong customer service orientation and an ability to work collaboratively with colleagues throughout the university, including senior leadership, and beyond.
Working Conditions
This position is primarily on campus, with a minimum of four days in the office during the academic year. There may be times when additional on-campus presence is required, so flexibility is essential. We request that all applicants provide a cover letter upon application.
Additional Information
This is a 35-hour per week, non-union, confidential position. Hours are generally 9 a.m. - 5 p.m., Monday through Friday with occasional 1-2 hours of additional flexible weekend work. The deadline-based nature of this position requires an individual who is responsive for the duration of the day and can occasionally work early or late.
Candidates invited to interview may be asked to provide two writing samples.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
LinkedIn Recruiter Tag (for internal use only)
#LI-EP1
Department Office Location: USA - MA - Cambridge
Job Code: 403040 Coordinator II
Job Function: General Administration
Work Format: On-Site
Salary Grade: 055
Department: Office of the Provost
Union: 99 - Non-Union, Confidential Non-Ex
Time Status: Full-time
Pre-Employment Screening: Identity
Schedule: Full time. Monday through Friday 9 AM - 5 PM with occasional additional flexible weekend work.
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
