Job Description:

Facilities Assistant

US-KY-Lexington

Job ID: 2024-3296
Type: Gray Construction, Inc
# of Openings: 1
Category: FAC-Facilities
Gray Construction

Overview

We are seeking an experienced Facilities Assistant in our Lexington, Kentucky office.

Responsibilities

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

What we expect… (Essential Functions)

• Manages sub-contractors working in facility regarding modifications and maintenance. Oversees safety and quality of related activities.
• Assist in receiving, organizing, and distributing mail, copy room, and courier services. Assist Day Porter functions when needed.
• Acts as liaison to public utility, public safety and fire protection services, environmental, and energy agencies.
• Assist with coordination of building space allocation, layout, supplies, and communication services.
• Assist facilities and service team personnel engaged in warehouse, equipment installation, facilities equipment repair, and preventative maintenance.
• Assist with warehouse functions. Assist with archiving.
• Assist service team with warranty and contracted services as needed.
• Furnish workers with clerical supplies and bills appropriate departments. Provides support for requests from office personnel including meeting set up, special event set up, and private family functions.
• Provides external courier service for team members, to/from other business establishments.
• Assist with errands associated with facilities and service team departments. Order and maintain inventory of office related items including janitorial supplies, soft drinks, postage, paper/stationary, and jobsite supplies.
• Assist/maintain company recycling program.
• Assist furniture purchasing, replacements and/or repairs. Assist with relocation of desks, furniture, cabinets, etc.
• May be required to perform light/moderate maintenance on building, building equipment, and mechanical devices.
• Assist with snow removal for facility’s external areas.
• Respond to after-hours facility related issues.
• Assist with coordination of vending companies and their services in all buildings.
• Assist with coordination of safety and first aid requirements both local and state related to the facility.
• Assist with implementation and management of confidential procedures of collecting, storing shredding, and disposing of important documents.
• Other duties may be assigned.

Qualifications

Who we want… (Requirements)

The new team member should have a high school degree and be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The hours of the position are expected to be 7:30 – 4:30 PM, Monday through Friday, some overtime required during emergency/after-hours situations.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Travel may be required.

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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