Provide day to day assistance and support in aspects of Human Resources, Accounting, and general plant administrative activities.
Primary Functions
Human Resources:
Reconcile hourly associate payroll timesheets within the timekeeping system, including accurate recording of absences, vacation, holiday hours, etc.
Review and audit bi-weekly hourly payroll reports to ensure accuracy and submit to corporate for processing.
In conjunction with HR Generalist, assist with recruiting activities, to include timely routing of position requisitions, as well as job postings within HRIS and any other approved job boards.
Data entry into HRIS system, including by not limited to entry of new hires, terminations, employee data changes, and time away from work.
Prepare and organize activities for new employee orientation, as well as assist with on-boarding and training activities as directed.
Maintain employee personnel filing system, including filing documents, removing/moving terminated files, and auditing, as necessary.
Assist with coordination of employee relations events.
Support and/or redirect employees with general questions, including but not limited to resetting passwords, payroll, benefit, and policy questions.
Assist with employee engagement activities
Lead Benefit Open Enrollment Activities
Other duties as assigned by the Human Resources department.
Accounting:
Collect, distribute/prepare Company mail internal and external.
Support Plant through MRO purchasing activities, including requisition creation, purchase order creation, and placement of order with suppliers.
Perform 3 way matching for incoming invoices
Support plant controller with maintenance of project files, various projects and reports as business activities dictate.
Complete ongoing reconciliation of Petty Cash.
Maintain the Open Purchase Order and Received Not Invoiced reports, contacting vendors for information as needed.
Maintain the Epicor System with the correct production entries including, Finish Goods, Scrap, Inventory transfers and others, to have the system accurately reflect the operation execution
Perform the daily Job closing review
Assist customers/vendors with general questions.
Other duties as assigned by the Finance/Accounting department.
General:
Responsible for answering main phone line, greeting, and assisting guests, vendors, and customers in the lobby.
Ensure proper inventory levels of all office supplies, employee break room supplies, including inventory management and ordering.
Coordinate with vendors regarding office equipment and service agreements.
Help coordinate with scheduling meetings
Keep the break rooms stocked with supplies.
Experience/Knowledge
5+ years’ experience in ad administrative capacity
1-3 years’ experience with Human Resources administrative activities
Excellent planning, time management, decision making, presentation and interpersonal skills.
Ability to develop a high level of personal credibility with employees and management.
The ability to work with and maintain information of a confidential and sensitive nature.
Bilingual
Preferred Experience/Qualifications
Systems: Ceridian Dayforce and Microsoft Office
Experience working in Manufacturing Industry.
Technical role Competencies
Customer service orientated.
Energetic, self-motivated individual, with excellent interpersonal and communication skills
Positive attitude and willingness to learn.
Detail oriented, accurate and possess good organizational skills.
Demonstrated ability to learn fast and work under general supervision.
Skills to work on multiple projects and tasks are required.
Strong communication skills, both written and oral.
Physical Requirements
Sitting approximately 75 percent of work time.
Standing and/or walking approximately 15 percent of work time.
Bending at the waist, sitting, kneeling, walking, etc., as job may require.
Able to wear required PPE, including hearing protection, and eye protection.
Ability to work overtime or occasionally on weekends with short notice.
