The Associate Athletics Director for Business Operations provides strategic and effective leadership of the business and financial operations for the Colgate Athletics Department. This position is a highly visible leadership role requiring an individual with outstanding interpersonal skills, including diplomacy, tact and political savvy. This position will include sport oversight responsibilities and be a member of the Athletics Senior Leadership Team.
Primarily responsible for strategic and effective leadership of the business and finance operations for the Colgate Athletics Department. Oversight also includes equipment, information technology, revenue generation and sport oversight.
Responsible for the following:
The preparation, management, and administration of department's long-term and daily financial activities, including:
Responsible for ensuring compliance with NCAA, IRS, University and Department policies in business and finance.
Liaison to Office of Finance and Accounting for annual preparation of NCAA FRS and EADA report submission and auditing.
With coaches and staff members, develop and monitor sport and program budgets.
Implement and maintain internal controls to provide reasonable assurance of effective and appropriate resource usage, accurate financial information, adherence to contractual obligations and agreements.
Advise and collaborate with campus partners on financial matters, planning, and reporting.
Perform daily business operations functions, including but not limited to:
Approval of expense reports
Paying of invoices
Management of credit card limits
Other Expectations:
Senior level leadership for the department
Serve on department senior leadership team
Provide direction, oversight, and leadership to PERA
Serve on relevant campus committees as PERA representative
Ensure effective communication of departmental strategies and goals to coaches, administrators, student-athletes, and other internal campus constituents.
Supports positive relationships between the division and key stakeholders, to include alumni, local community, fans, parents, coaches, student-athletes, faculty and other University constituents.
Supports the effective supervision of staff as assigned. Ensures selection and hiring of high-performing employees. Manages the appropriate distribution of work assignments and high-quality of employee work production. Monitors fair and accurate performance assessments and feedback to include identifying areas for professional development and documenting and conducting disciplinary measures, as needed.
Provide sport supervision and continued evaluation of assigned varsity sport programs through effective oversight, communication and collaboration with Head Coaches. This will include sustained performance and execution in the following areas:
Fiscal responsibility
Scheduling conference and nonconference matches, practices, strength and conditioning, etc.
Recruiting/roster management
Student-athlete welfare and academic progress
Manage disciplinary situations with coaching staff and student-athletes
Compliance with conference, NCAA and university rules
Evaluate and approve fundraising initiatives in partnership with University Advancement
Support positive Head Coach relations with internal and external stakeholders
Evaluation of student-athlete experience
Evaluation of competitive success
Evaluate job performance, develop and support the professional growth of all direct reports
Role model positive behaviors and leadership for student-athletes, coaches and staff
Maintain personal compliance with all relevant governing bodies to include:
NCAA
Patriot League
ECAC Hockey
Athletics Department
University policies
Colgate Athletics Mission:
To be an inclusive community of competitive excellence
This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.
Professional Experience/Qualifications
Professional experience working in athletics administration or a similar setting.
Ability to work cooperatively with university departments and internal and external constituents, strong leadership, management and interpersonal skills.
Ability to initiate and complete projects independently
Good written and oral communication skills
Demonstrated experience with managing multiple tasks
Proven ability to relate productively with a diverse population
Working knowledge of all NCAA rules and regulations.
A minimum of 5 years of experience is preferred.
A Bachelor's degree is required, preferably in accounting, business administration, finance, economics, or related field.
A Master's degree is preferred.
A current valid driver's license, in accordance with the University's Driver Safety and Motor Vehicle Use Policy is required.
Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.