Job Description:

Job Title:

Executive Secretary for Alumni Engagement and Annual Giving

Position Number:

441750

Requisition Number:

B08691

Position Type:

Support Staff Non Exempt

Class Code:

0114

Time-limited through:

N/A

Type of Appointment:

Full-Time

Faculty Position Sub-Type:

N/A

Length of Appointment:

N/A

Internal Recruitment?:

No

Working Hours:

M-F, 8:00am - 5:00pm

Department:

Alumni Services

Organization:

Univ Development/Alumni Engagement

Division:

Univ Development/Alumni Engagement

College:

N/A

Approved Hiring Salary Range:

$33,012.75 to Negotiable

Pay Basis:

Annually

Equal Opportunity:

In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.


The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie:

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

Faculty Initiatives:

The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.

General Description / Primary Purpose:

The Executive Secretary, under the direction of the Director and/or Assistant Director of Alumni Engagement and Annual Giving plays an integral role in the budget maintenance, events/program coordination, and volunteer recruitment.

Job Function:

- Acts as an office manager; coordinates and prioritizes administrative duties.
- Assists with preparation and programming for Alumni Association and coordinates internal and external contacts and communications for the unit
- Arranges for meetings, conferences and social functions and events. These arrangements include but not limited to; assisting in composing, printing, and sending invitations; determining appropriate location, room space and time; ordering refreshments; notifying police for parking location and reservations; and ensuring the proper signage is displayed.
- Inform staff on budget status and provide guidance and assistance for budget proposals and funding sources
- Maintains, monitors, and reconciles State E&G and Foundation budgets
- Serves as support for search committees, for the operations of the UDAE unit.
- Makes travel arrangements and handles all paperwork involved in reimbursement for travel expenses.
- Maintains inventory and handles purchasing of office supplies.
- Coordinates general building maintenance and purchases items used in the common areas.
- Maintains a Procedures manual for this position.


During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off campus location or place of residence.

Percentage Of Time:

100

Marginal Functions:

May represent the university on local, system-wide or state committees.

Required Qualifications:

High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Faculty Position Required Qualifications:

N/A

Departmental Requirements:

N/A

Statement(s) of Understanding Definition:

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.


The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator.

Required Licensure or Certification:

N/A

Machines/Equipment used regularly:

N/A

Anticipated Start Date:

07/08/2024

Job Posting Date:

01/19/2024

Open Until Filled:

Yes

Point of Contact Information:

Emily Gebbia, 904-620-2177

Hiring Official:

Colin McKinney; Kristy Herrington

Location if not Jacksonville:

N/A

Special Instructions:

Applicants must complete an online application at
www.unfjobs.org in order to be considered for this position. Applicants who do not apply online will not be considered for this position. Once you submit your completed application you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Emily Gebbia at (904) 620-2177 or at e.gebbia@unf.edu.

Quicklink:

https://www.unfjobs.org/postings/26630

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