A member of the S&P 500 Index, Martin Marietta is an American-based company and a leading supplier of heavy building materials - including aggregates, cement, ready-mixed concrete and asphalt. Through a network of operations spanning 28 states, Canada and the Bahamas, dedicated Martin Marietta teams supply the foundational resources upon which our communities thrive. Martin Marietta's Magnesia Specialties business produces high-purity magnesia and dolomitic lime products used worldwide in environmental, industrial, agricultural and specialty applications.
At Martin Marietta, we strive to work with the best and the brightest - those who have the potential to become our company's future leaders. Each of our roughly 9,500 people shares a common purpose regardless of their professional role or work environment. Together, we utilize our diverse skills and experiences to drive our company and its extraordinary culture forward. Our aim is to build on our foundation of success and help values-driven and hardworking people realize their full potential. When you decide to invest your career in Martin Marietta, you'll know what it's like to be respected, challenged and rewarded.
To learn more about Martin Marietta and our ONE team, visit careersthatcrush.com.
What to expect:
The Office Manager & Executive Assistant is a trusted partner and advisor for the Magnesia Specialties divisional office and executive team based in Raleigh, NC. Serving as the main liaison for divisional office administration, as well as the direct representative of the President and other executive team members, this high-profile role requires a professional presence and effective communication skills. The Office Manager & Executive Assistant is relied upon for proactive support, independent thinking, effective organization, adaptability, and discretion. The ideal candidate has office administration, and executive assistant, experience in a professional environment supporting executive leaders, is self-motivated, and is seeking an exciting, long-term opportunity on a high-performing team.
A typical day for an Office Manager and Executive Assistant may include:
Providing day-to-day administrative support for the divisional office, President and executive team
Coordinating visitors and clients, organize conference rooms, and provide other visitor coordination
Acting as the first point of contact for office mailings
Maintaining, monitoring, and ordering supplies for division office and staff
Functioning as main point of contact for landlord and submit work orders as appropriate
Serving as main point of contact for all vendors of the office, ensure proper setup and invoice processing
Maintaining office emergency guidelines, AED, first aid kit, and fire extinguisher
Coordinating and preparing high-quality presentation materials for varying levels of meetings
Preparing professional communications on behalf of executive team members including emails and memos
Managing executive team member's detailed calendars, share high-level information appropriately for scheduling purposes, and coordinate meetings with internal and external participants
Preparing meeting materials, including agendas, pre-reads, discussion materials, minutes, and action logs
Working with a high degree of independence; prioritize and address demands directly to ensure deadlines are met; prioritize requests for appointments, e-mails, and telephone calls based on knowledge of the executive's needs
Taking initiative to follow up with stakeholders at all levels of the organization, providing prompts and reminders, and removing administrative roadblocks that interfere with obligations and deadlines
Planning travel schedules and make necessary arrangements; providing support during travel as-needed to ensure a seamless experience for the executive team; processing and tracking expense reports and reimbursements
Providing coordination for special and, at times, large events including scheduling, hotels, meals, itineraries, flights, other transportation, and activities
Conducting research on diverse topics, as-requested
Appropriately managing details of highly confidential information related to the Company
Building a highly effective, collaborative, and productive relationships across the organization and at all levels
You may be a good fit if you:
Have 5 years administrative experience supporting an office and senior executive(s)
Are willing to work in the office five days a week during business hours; Overtime needed on occasion
Have excellent computer skills: Microsoft Office suite (Excel, Word, PowerPoint, Outlook, Teams, etc.), internet, and internal company systems
Have effective communication skills with both internal and external business contacts; excellent customer service skills
Have strong organizational skills and attention to detail; excellent listening skills and ability to collaborate with employees at all levels of the corporation
Have demonstrated ability to manage confidential information appropriately
Initiative-taker with professional demeanor, sensitivity to others and keen willingness to learn
In return, we offer a highly competitive benefits package, including:
Medical
Prescription Drug
Dental
Vision
Health Care Reimbursement Account
Dependent Care Reimbursement Account
Wellness Programs
Employee Assistance Plan
Paid Holidays and Vacation
401(k) with Company matching
Pension
Salary Continuation - Short-Term Disability
Long-Term Disability Options
Employee Life Insurance
Spouse & Dependent Life Insurance
Business Travel Accident Insurance
Direct Deposit Payroll
Educational/Tuition Assistance Plan
College Scholarship Program - for dependent children
Matching Gift Program
New Auto Purchase Discount Plans
At Martin Marietta, we are proud to be an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all qualified applicants and teammates. We celebrate diversity and commit that qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
