The Project Administrator is responsible for managing all facets of a project's administrative duties including vendor payables, customer billings/receivables, field resource and customer communication when necessary. This individual must display a high degree of professionalism, organization, multi-tasking and cooperation with customers, sales, and internal personnel.
Duties/Responsibilities, Core knowledge:
Set up and maintain all project documents
Coordinate work with key team members (Construction Managers, Project Managers/Superintendents, Tech Supervisors, Customers, Management, and Sales Reps)
Receive and validate order information as entered
Ensure project documents/ file integrity.
Issue subcontractor agreements/purchase orders
Create equipment records, service orders and dispatch internal resources as needed
Validate, release and track material orders
Process new vendor setups and ensure document accuracy.
Process contractor/vendor payables and monitor payables beyond 30 days
Project submittal tracking
Monitor project budget, financial analysis, and reporting
Create and monitor daily, weekly, and monthly reports
Ensure all information is complete and accurate to the best of our knowledge
Collect, validate, and file project field reports
Track and validate number of days worked versus planned days
Track and validate expenses on project versus plan
Track and validate job status
Collect, validate, and process outside vendor expenses
Track and validate expenses on project versus plan
Forward outside vendor invoices to accounting for payment within metrics
Collect, validate, and file prevailing wage
Prepare, validate and submit customer invoices
Calculate internal book pricing versus proposal pricing
Verify accurate commission pricing
Verify accurate billing agent fees
Project review and close out
Ensure expected costs are received and processed
Ensure final inspections are received and accurate if applicable
Skills, Qualifications, Experience, Special Physical Requirements:
Knowledge of Construction Accounting
Knowledge of Sarbanes-Oxley (compliance regulations for publicly traded companies)
Knowledge of State Prevailing Wage, Davis Bacon and SCA wages
Strong analytical and problem-solving abilities
Proficient in Microsoft Office Suite (Outlook, Excel, Word) and Accounting
Must be extremely organized, accurate, possess high level of attention to detail and be able to perform successfully under pressure and in a timely manner
The salary range for applicants in this position generally ranges between $48,000 and $60,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.