This position provides direct administrative support to the Marketing & Communications leadership team and department team members, and reports to the Operations, Projects & Events Administrative Manager.
Make travel arrangements and reservations.
Facilitate timely reimbursements for business-related expenses.
Set-up and support meetings; keep minutes as necessary.
Greet external visitors.
Order catering for meetings.
Make conference room reservations.
Coordinate office moves for new and current team members.
Manage office supplies, assist with branded merchandise orders, and facilitate recognition program orders.
Provide support to operational activities, day-to-day needs, and special events as an integral part of the team.
File and retrieve records, folders, and other materials. Assist in organizing materials and backups.
Calendar scheduling for Marketing & Communications leadership, as needed.
Interact appropriately with Marketing & Communications staff and others throughout the company to maintain a positive, productive, inclusive, and collaborative work environment.
Establish and maintain effective working relationships with people at all levels, from support staff to executives, and be willing to contribute whenever needed in a collaborative manner.
Work with sensitive and highly confidential information and maintain proper confidentiality.
Represent organizational unit in understanding and working with administrative policies and procedures.
Maintain a regular and predictable work schedule.
Perform other duties as necessary.
On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.
Working Conditions
Work is performed in an office environment.
Required Education, Experience, & Skills
High School diploma or equivalent plus 4 or more years of related experience.
Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
Must have advanced computer knowledge (Microsoft Office Applications) and higher-level administrative skills.
Ability to work with considerable independence and as part of the team.
Must have ability to work under pressure and handle multiple assignments concurrently.
Demonstrated decision making based on knowledge of organization policies and procedures.
Maintaining confidentiality concerning sensitive information is required.
Pay Information
Hourly Range: $21.63/hr - $28.85/hr
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Horizontal facilitates valuable and productive conversations between you and potential employers. We can assist you in growing your career by partnering you with employers that offer challenging assignments. For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement. Check out all we have to offer and how you can become part of the Horizontal Talent Team. The pay range for this role is $18 - $20 per hour. This is not a guarantee of compensation, as final offer amount may vary based on factors including but not limited to experience and geographic location.
