Job Description:

The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. 

The Administrative/Financial Coordinator will manage the administrative and financial operations for the College's Online Programs office. The ideal candidate will be an adaptable multi-tasker with outstanding customer service skills and the ability to collaborate across multiple departments. This position serves as a liaison between Shared Business Services, OU Online, Classroom Management, faculty, staff, students, and other stakeholders. Strong organizational abilities and a team-oriented approach are essential for success.

Essential Responsibilities: 

• Liaison with Shared Business Services for coordination of payroll, purchasing, financial items, and travel.


• Reconcile monthly financial reports to clear outstanding expenses, payroll, and transfers.


• Act as the payroll coordinator in coordination with SBSC.


• Prepare budgets, track, and monitor expenses.


• Create and manage new chart fields for programs.


• Create, distribute, and track faculty teaching and course development contracts.


• Schedule and manage courses to ensure proper fee structure and monitor enrollment.


• Provide various reports on student enrollment and credit hour production.


• Monitor the main email and answer general program inquiries.


• Enter textbook adoptions.


• Maintain the department website.


• Assist students and faculty with overrides, grade change forms, I-make-up forms, and general policies.


• Provide administrative support to staff and faculty including maintaining office filing, ordering supplies, and scheduling appointments.


• Update office procedures for more efficient operation when necessary.    


• Assist in planning and coordinating special events.


• Serve as the departmental liaison with the College Dean's Office, Shared Business Services Center, OU Online, and various internal and external stakeholders.


• Performs various duties as needed to successfully fulfill the function of the position

NOTE:  The position is located in Norman. Selected applicants may be eligible for a hybrid work schedule of 1-2 days remote after completion of sufficient training and demonstration of ability to handle the workload.

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field

Equivalency & Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree

Skills:

• Working knowledge of office procedures


• Working knowledge of accounting processes


• Proficient in Microsoft Office


• Excellent oral and written communication


• Excellent interpersonal skills


• Ability to work as a team member


• Ability to complete tasks in an efficient and timely manner


• Strong Excel skills including the ability to build and manipulate spreadsheets


• Highly organized and able to handle multiple projects and deadlines·


• Detail oriented for accuracy of data and information·


• Advanced computer skills with wide knowledge of business software

Certifications:

• None

Advertised Physical/Environmental Requirements:

• Standard office environment with extensive computer use.


• Ability to engage in repetitive motion

Departmental Preferences:

• Experience in Payroll, Finance or Administrative Support 


• OU or higher education experience


• Ability and desire to perform a number of different types of tasks throughout a given day, ranging from handling of urgent requests to long-term planning and office administration


• Excellent office management skills


• Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquires


• Welcoming and caring demeanor when interfacing with students, other staff and faculty colleagues on campus


• Ability to learn new systems and processes


• Willingness to work closely with supervisor, Dean's Office, and other departments across campus to manage work and solve problems

Supervision: none

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Apply Now