Job Description

Step into Your New Role

Kleinfelder’s Bowling Green, OH office is currently searching for an Administrative Associate to join our Team.

We are looking for an Administrative Specialist to perform general administrative tasks so the technical staff can focus on technical work which is billable to clients. You will help the front-desk receptionist, including distributing correspondence and redirecting phone calls, handle payables, invoicing, job set up tasks along with various office duties. To be successful as an Administrative Specialist, you should have a pleasant personality, as this is also a customer service role.

Responsibilities

• Typing, preparing contracts, logging / scanning contracts


• Opening Opportunities


• Printing all pre-invoices for updating, managing the updates, and submitting for processing


• Submit bills to accounts payable


• Filing all items


• Ensure various types of meeting minute forms are opened per type of meeting


• Scan as needed


• Various other duties as assigned

Position Requirements

• Proven work experience in an office environment


• Knowledge of bookkeeping helpful - receivables, payables, job costing


• Proficiency in Microsoft Office Suite


• Be extremely proficient in Microsoft Word, Excel and Outlook


• Hands-on experience with office equipment (printers/copiers/scanners, postage, UPS)


• Professional attitude and appearance


• Solid written and verbal communication skills


• Ability to be resourceful and proactive when issues arise


• Excellent organizational skills, extremely detail oriented


• Multitasking and time-management skills, with the ability to prioritize tasks


• Customer service attitude

Education

• High school diploma or GED required

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.