Administrative Assistant 1 - College of Science and Mathematics
Job ID: 269775
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.
Augusta University ' Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
College/Department Information
The College of Science and Mathematics provides students with strong foundations in the sciences as well as preparation for careers, citizenship, and a life-long love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement.
Job Summary
Provide general support to the students and faculty in the college, assisting departments and college as needed.
Responsibilities
The duties include, but are not limited to:
Provide assistance to students with, for instance, direction, course permissions, help in routing forms, and front desk customer service. Collect, route, and follow up on JagCard access permissions and terminations.
Provide assistance to faculty with ensuring appropriate and sufficient office supplies (maintaining inventory and ordering as needed), photocopying, preparing test packets, serving as liaison between faculty and Testing & Disability Services (e.g. test proctoring, coordinating exit exams).
Manage student employees including, but not limited to working with departments for hiring, termination, access permissions, managing timesheets, effort reporting, etc.
Assist faculty and students with travel (e.g. authorization forms, expense forms, conference registration, reservations)
With the assistance of the CSM Business Specialist, support faculty and departments on budgetary matters (e.g. run financial reports, submit check requests), the timely processing of personnel actions for part time faculty to include but not limited to hiring, termination, time, and attendance, reporting ACA tracking, etc.
Perform other related duties as needed.
Required Qualifications
Associate degree from an accredited college or university in a related field and a minimum of three years' progressively responsible experience in administrative support positions; OR High School Diploma, GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Excellent interpersonal, written, and verbal communication skills. Demonstrated project management skills and team experience.
ABILITIES
Ability to maintain confidentiality. Ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone and business process. Commitment to the development of a student-centered residential campus environment. Ability to be punctual in all job duties.
Shift/Salary/Benefits
Shift: Days; Monday - Friday (Work outside of normal business hours may be required)
Pay Grade: 10
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
