A global law firm is looking for a Litigation Legal Assistant who has experience working in a fast-paced and demanding environment. Under general supervision and according to established policies and procedures, performs a variety of duties for attorneys to whom assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client and other firm matters.
ESSENTIAL FUNCTIONS:
Types and proofreads correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and other documents.
Electronically files legal case documents in State and Federal Courts.
Downloads voluminous e-file notifications and distributes to group.
Calendars court dates, schedules hearings, arranges for court reporters.
Screens telephone calls and records messages.
Reads, sorts and dates incoming mail. Ensures that outgoing mail is delivered on a timely basis. If necessary, routes mail to specific delivery services and follows up on timely delivery.
Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
Appropriately and on a timely basis, records work to be billed to clients.
Possesses knowledge of key clients and contacts.
Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney/client relationships.
Makes appointments and assists with travel arrangements for attorneys.
ADDITIONAL FUNCTIONS:
Work occasionally requires more than 35 to 40 hours per week to perform the essential duties of the position; may require irregular hours.
Prioritizes tasks.
Proficient in iManage (or similar document management system) Microsoft Office, Adobe Acrobat, E-Dockets, Relativity, Excel, InTapp (or other attorney time entry system).
Works closely with administrative support staff. Maintains a team orientation towards work .Coordinates with support departments and performs overload typing, filing, photocopying, faxing, or reception relief as time permits and as requested by other attorneys or the office manager.
Performs other related duties, as requested
PREFERRED QUALIFICATIONS:
Ability to read and write in order to skillfully proofread and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Performs non-complex arithmetic calculations when verifying calculations on forms and documents. Maintains accurate, complete and up-to-date records and filing
Ability to accurately transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 50 w.p.m.
Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.
Ability to organize and prioritize numerous tasks and complete them under strict time constraints.
Ability to proofread typed material for grammatical, typographical and spelling errors.
Possesses strong oral and written communication and interpersonal skills necessary in order to communicate successfully either in person, by phone or e-mail.
EDUCATION:
Minimum High school diploma required; Associate certificate or college degree preferred. Minimum of five (5) years on-the-job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with limited supervision.
BENEFITS:
Comprehensive healthcare, dental, vision, and prescription plans.
Commuter, HSA and FSA spending accounts
Short-term and long-term disability and life insurance coverage
401k and Pension Plan
22 PTO
11 paid holidays
Beacon Hill Staffing Group is an EEO Employer.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .
