Job ID: 2024-16405 Type: Administrative Support # of Openings: 1 Category: 1199 Union Albert Einstein College of Medicine
Overview
Under supervision of the Administrator, will provide administrative support to Divisions of Infectious Diseases, Rheumatology, and Dermatology.
Responsibilities
Must fulfill duties of all previous grades
General administrative support for Division Chiefs, Administrators, faculty, support staff
Scheduling/Coordination & General Support
Provide backup support for managing ID Division Chief calendar including scheduling/managing meetings and answering phone lines
Provide administrative support for clinical faculty inclusive of but not limited to, scheduling meetings, organizing interviews and events, managing calendars
Provide administrative support for ID Task Force(s) including scheduling meetings, managing calendars, information dissemination etc.
Answering phone lines in divisional offices
Coordinate divisional functions such as reserving rooms for meetings, setting up visits for prospective faculty and coordinating intercampus transportation
Assisting faculty with reimbursements and submission of honorarium payments
Assist with maintenance of divisional websites
Assist with onboarding of new faculty and support staff
Dissemination of divisional notices, announcements and informational emails
EPRO coordinator for ID, Dermatology and Rheumatology; creates purchase requisitions, manages PO changes, closeouts, etc.
Assist Fellowship Coordinators as needed; assists with conference and speaker organization
Other related duties as assigned
Grant Support
Provide backup support for ID cayuse coordinator
Cayuse coordinator for Rheumatology and Dermatology grants on both campuses, set-up proposals, uploading documentation, set-up routing, submit proposals
Submit progress reports, closeouts and no-cost extensions in ERA Commons, proposal central, grantsolutions websites
Maintains PI information for grants (updated biosketches, publications, other support, IACUC & IRB approvals, usernames) and grant submission record keeping
Assist principal investigators and support staff with obtaining ERA Commons username
Reviews proposal documentation for completion and accuracy (biosketches, other support etc.)
Assists with subcontract document collection for new proposals and grant continuations
Other related duties as assigned
Medical School Course Coordinator
Request and collate material from preceptors for: Lectures Series, Laboratory Sessions, Case discussions
Prepares schedules for the lectures, laboratory sessions and case discussion
Arrange transportation for outside lecturers
Assign students to room, Collect attendance sheets, Prepares tests
Records student evaluations
Prints manuals/materials for faculty
Additional responsibilities as assigned
Qualifications
High School Diploma and 4+ years of administrative support experience are required. Equivalent combination ofeducation and experience will also be considered
