Job Description:

RESPONSIBILITIES:

Kforce has a client that is seeking an Administrative Assistant II in Saint Louis, MO. The duration of this role is a 2-3 month contract.

Key Tasks:

• Administrative Assistant II schedules diverse and complex appointments, meetings, and travel arrangements; May prepare complex itineraries; Schedules and maintains daily appointment calendars, coordinates meeting details and confirmations; Prepares travel expense reimbursement according to guidelines.


• Provides administrative support to assigned staff; Types and composes a variety of documents, creates mail merges, and manages electronic and hard copy files


• Receives, sorts, and distributes mail; Edits, proofreads and occasionally drafts communications such as newsletters, event schedules, marketing materials, departmental information, program literature and mailings; Coordinates the printing, publishing and distribution process


• Provides logistical support and preparation for presentations, training, interviews, workshops, and special events that occur on- and off- campus (i.e. arranges location, orders food, assembles materials, schedules speakers, prepares sign-in sheets and name badges, arranges parking, etc.); Updates training materials, case studies, etc., as needed; Serves as point of contact for scheduling classrooms and lecture halls


• Tracks and monitors expenses for department; Assists in budget planning; Enters transactions in financial system; May approve transactions and run/review reports; Enters personnel/payroll information in HR system


• Coordinates purchase order requests and work order requests; Maintains office supply inventory and coordinates purchase of supplies as needed


• May assist in preparing contract budgets, grant applications, proposals, status reports and financial statements


• Maintains/updates contact information, directories, departmental lists, email lists and databases; May be responsible for updating/maintaining routine web pages and social networking sites

REQUIREMENTS:

• High School diploma or equivalent High School certification


• Two years of relevant work experience


• Strong oral, written and interpersonal communication skills to deal effectively with a broad and diverse range of people


• Strong computer skills with experience using Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint, and Access


• In-depth knowledge of office procedures


• Ability to work as part of a team or independently

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless
and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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