Provide administrative support to busy Executive Sales Leadership team who travel frequently. This position will work in the office 5 days a week.
Responsibilities
Perform assigned administrative activities in support of individual and team objectives.
Daily Calendar management - work with employee requests as well as external customer request for meetings. Also coordinate and schedule team, group and larger customer meetings
Make travel arrangements and quickly address changes needed to existing travel itineraries
Exercise discretion and independent judgment in analyzing information requests and determining action needed
Coordinate on and offsite customer meetings
Participate in the planning of multiple offsite Nation Sales Meetings
Complete and submit expense reports for Executives
Approve team expense reports (for approx. 100 people)
Work closely with internal communications contact on customer presentation decks, and sales team communications
Write/transcribe SOP's and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
Point person for office space planning
Ensure food/beverages and other logistics for on and offsite meetings have been arranged
Invoice submittal and invoice approvals
Provide trade show compliance information and paperwork submittal
Ensure floor is stocked with supplies, submit maintenance requests as needed
Requirements
Education
High school diploma or equivalent.
Experience
A minimum of 2 years of related administrative experience
.Intermediate skills in Microsoft Excel and PowerPoint, and Outlook
Type 40 wpm
Ability to travel 10%
Preferred Qualifications
Intermediate skill level in Project, and Adobe Writer.
Very strong organizational and prioritization skills
Ability to successfully work with various department contacts throughout the company
Ability to work with confidential information
Ability to flexible to changing priorities and urgent requests
Strong communication skills
Benefits
Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG) and Medline Service Corps.
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
Every day, we're focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what's right to delivering business results, together, we're better. Explore our Diversity, Equity and Inclusion page.
