Job Description:
This position is responsible for:
- Working closely with project engineers and field personnel.
- Processing paperwork for new field employees (i.e. W-4, I-9, EEO data forms).
- Verification and input of hourly timesheets for payment.
- Process Certified Payroll documentation as required by the Owner.
- Weekly and monthly reporting for equipment, mileage, payroll, etc.
- Processing of job site invoices and submittal to corporate office for payment.
- Processing of Subcontractor Payments.
- Data entry, including owner billings, subcontracts, change orders, purchase orders, and journal entries.
- Assist with billing and requisitions.
- Review purchase order, subcontractor and vendor invoices for approval and payment.
- Month end close process and provide monthly financial reporting to project manager.
- Work closely with project manager and external partners including subcontractors and superintendents.
- EEO reporting from Contractors and Subcontractors.
- Greeting visitors, answering/directing incoming phone calls, distribution of mail.
- Typing, tracking, distributing, scanning and filing of all correspondence.
- Ordering and maintaining all office supplies.
The qualified applicant:
- Must have a High School Diploma or equivalent.
- Must have at least 2-3 years' experience in an office environment.
- Must be able to effectively communicate verbally and in writing.
- Must be able to work in a fast-paced environment.
- Must have experience with Microsoft Word and Excel.
- Must be detail oriented and able to multi-task.
- Must be able to work well with others as well as independently.
