Job Description:

Special Instructions to Applicants:

Please upload resume.

Position Summary:

The Accounts Payable Specialist II is an integral member of the Accounts Payable's team and plays a significant role in facilitating the department's success. The Accounts Payable department is a fast-paced environment where they will be working daily with faculty, staff, and suppliers. The AP Specialist has a strong role in ensuring that payment documents are distributed and/or processed accurately and in a timely manner.

Ideal candidates should display courtesy, tact, consideration, and discretion in all interactions with other members of the Rice community and with the public.

Workplace Requirements

Hybrid: 3 Days in the office 2 days remote. To be decided by the hiring manager after a probationary period.

Business casual attire while in the office and working remotely.

Hiring Range:

$18.89 to $22.69 per hour, dependent upon experience and qualifications

Minimum Requirements:

• HS Diploma or equivalent
• 2+ years of Accounts Payables experience
  
  
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted.
  
  

Skills

• Detail oriented, analytical and critical thinking skills.
• Proficient in using accounting software and MS Office Suite (Excel, Word)
• Strong organizational, analytical and time management skills
• Able to handle high volume workload.
• Ability to work well in a fast-paced environment.
• Experience working with an enterprise resource planning systems (ERP)

Essential Functions:

• Ensures that payment documents are distributed and processed in a timely manner
• Process invoices to ensure purchase orders are on the invoice; 3 Way matching
• Verify accuracy of supplier's invoices and documentation to resolve any discrepancies
• Effectively communicate, update, persuade, and facilitate discussions with all levels of management.
• Ability to work both independently and collaboratively as part of a team
• Verifying the remit to address on the invoices to ensure it matches what's in the system (Oracle) before validating the invoice to ensure payments are sent to the correct address.

Preferences:

• Oracle Experience
• Associate degree in accounting or related field preferred

Additional Functions

• Reconcile vendor statements and resolve any outstanding issues
• Assist with special projects or assignments as directed by management
• Establishing and maintaining relationships with faculty, staff, and suppliers
• Enforces the University's policies and procedures when it comes to use of Purchase Orders
• Review and process credit memos
• Maintains confidentiality of organizational information
• Escalate risks to leadership

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels. It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

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