Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.
Purpose
The Immigration Legal Services - Administrative Assistant position is a Temporary position until June 30, 2024. It may be continued if funding is available. The primary purpose of the Immigration Services Administrative Assistant is to provide administrative support to CWS Local Office Immigration Legal Services Programming.
Responsibilities
Provide administrative support to the CWS Local Office Immigration Legal Services teams. Manage incoming inquiries for legal services, answer phone calls and the Legal Services "Intake line," manage incoming clients in the building lobby waiting area, schedule client appointments, enter data in case management software, and photocopy documents;
Meet with potential clients to determine eligibility for CWS programming; document eligibility; place internal and external referrals for services
Assist attorneys and DOJ Accredited Representatives in follow up with clients and U.S. Citizenship and Immigration Services. Assist clients with changes of address, case status checks, and other requests to government agencies, stakeholders, and partners; Communicate professionally with key stakeholders;
Maintain accuracy in client case files and case note documentation; update client case status regularly in case management software and other online databases;
Assist in compiling client application packets for various immigration benefits in an accurate fashion to ensure that all required evidence and documentation is attached;
Assist in handling incoming and outgoing mail for the CWS Garden Grove office.
Assist in maintaining statistics and records to track program results;
Perform other duties as requested.
Qualifications
Education: High school diploma or equivalent required. Bachelor of Arts strongly preferred.
Experience: Experience with asylum seekers, refugees, asylees, and other immigrants preferred. At least one year of work experience in an office setting or internship in a law office or non-profit legal services environment is preferred.
Other Skills:
The successful candidate must be highly detail-oriented and possess superior organizational and task management abilities. Respect for client confidentiality. Strong computer literacy, with knowledge of word processing and database applications, and ability to use standard office equipment in performing varied activities. Superior written and verbal communication skills.
Other Skills: Bilingual Spanish or Russian/Ukrainian speaker preferred.
Benefits
CWS offers a competitive benefits package that includes: - 403 (b) Retirement Plan - Medical, Dental and Vision Insurance - Generous Paid Time Off (21 Paid Days Off; 27 Days after 2 Years) - 14 Official Holidays - Sick Time Off (12 Accrued monthly) - Life Insurance and AD&D - Long Term and Short-Term Disability - Employee Assistance Program (EAP) - Health Savings Account - Flexible Spending Accounts - Commuter Benefits
