Job Description:

Position Details Req ID: req17539 Position Title: Accounting Specialist - Senior Accounting Specialist Position Type: Staff Full-Time Position Number: AS7697 OSU Campus: Stillwater Department: Fire Protection Publications Location Address:
930 N. Willis
Stillwater, Oklahoma, 74078
United States Hiring Supervisor: Erick ReynoldsHiring Range
(Contingent upon available funding): 14.50 - 22.00, Hourly Work Schedule: Monday - Friday 8 am to 5 pm Faculty Appt Period: Job Summary:

We are looking for the right individual to serve as an Accounting Specialist. In this role, the Accounting Specialist will perform invoice processing, maintain requisitions and source document files. Reconcile source documentation to recorded activity. Assist with travel and A/R reconciliations and budgeting. Serve as a Pcard approver in Works system. Additional duties listed below:
Process and post vendor invoices/receipts to purchase orders in OK Corral to ensure that payments are received in a timely manner. Investigate and resolve any past-due vendor balances. Enter vendor invoices into internal accounting system including budget codes and descriptive information for expense transactions. Request PO increases/decreases as needed for invoice processing and to maintain proper encumbrance balances. Maintain perpetual source document files for vendor invoice submittals campus vendor invoices (CVIs) and travel vouchers. Reconcile the travel accounts to Banner and prepare spreadsheets for posting into internal accounting system.  Reconciliation spreadsheet for internal accounting system to reconcile to monthly Banner activity reports. Reconcile monthly Banner activity to spreadsheet and identify any discrepancies for accountant to review.

Maintain a monthly expense documentation file for motor pool facilities management utilities telecom university mailing and CVI's for reconciliation to Banner. Assist accounting with monthly journal entry posting to internal accounting system. Verify that PO's are closed and removed in Banner from open encumbrances in a timely manner including blanket PO's at the end of each fiscal year. P-card pre-approver for all FPP cardholders excluding grants. Review transactions in the WORKS system for the proper description purpose and sub code and sign off on the transactions. Assist the accountant with A/R reconciliation annual budget preparation periodic reporting and special projects as assigned. Other duties as assigned.For Additional information on this position, please see our job listings at: https://www.ifsta.org/about-us/careers/

Special Instructions to Applicants For full consideration you must attach a cover letter, complete resume and three professional references with a phone number where they can be reached. This position is based on the Oklahoma State University campus in Stillwater, OK. It is an office-based position; remote and hybrid work are not currently an option for this role. Education & Experience Position Qualifications:

Required

Qualifications

:

High school degree/GED and two years of experience in accounting/bookkeeping. Post-secondary education may be substituted for years of required experience.

The ability to learn OSU policies and procedures governing vendor activity. Ability to work on multiple projects at the same time. Excellent oral and written communications skill. Ability to work independently and in teams. Demonstrated understanding and application of FPP's organizational values: Service, Safety, Quality, Integrity, Excellence, Professionalism, Accuracy, Collaboration, Credibility, Innovativeness, Accountability. Highly organized, ability to set and maintain schedules, excellent writing skills, excellent communication skills, strategic thinking, attention to details, planner, time management, respectful, confident, empathy, action/solution-oriented, productive/results-oriented, continuous learner.

Preferred Qualifications:

Three years' experience in accounting/bookkeeping. Five years' experience with Microsoft Office and various accounting software packages. Two years' experience with OSU accounting functions. Two years' experience with Microsoft Excel and accounting software. 

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.

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