At KLS Martin, we offer a unique opportunity to contribute to the success of a dynamic and thriving company whose products are used daily across the world to help surgical patients.
The KLS Martin Group is a worldwide leader in creating surgical solutions for the craniomaxillofacial and cardiothoracic fields. Surgical innovation is our passion, and we are constantly working with surgeons to improve surgical care for their patients. Our product portfolio includes titanium and resorbable implants for reconstruction, innovative distraction devices to stimulate bone lengthening, over 4,000 surgical instruments, and other surgical products designed specifically for CMF and cardiothoracic surgeons.
KLS Martin is an innovative leader in the treatment of CMF deformities and trauma cases. We use Individual Patient Solutions (IPS) by using our proprietary IPS products where CT scans are used to custom design implants that are created specifically for that individual patient. This technology allows our surgeons to provide the best-in-class treatment for their patients.
KLS Martin Guiding Principles
Established, Privately Held Business Group - Responsive to customers, not shareholders. KLS Martin has manufactured medical products since 1896, and we have sold our products in the United States under the KLS name since 1993. We have always been, and always will be, privately owned.
Patient Focus - We design products with the patient in mind - CMF, Thoracic & Hand
Product to Table - Integrated planning, design, manufacturing and distribution process
Educational Partner - Our primary focus for support is on education
Inventory Alliance - Inventory management is critical to patient treatment/outcome
Surgical Innovation is Our Passion - More than just a tagline
What We Offer
We provide full-time employees with a competitive benefits package, including paid parental leave
In-house training and professional development opportunities
A culture of creativity and innovation by drawing on diverse perspectives and ideas to drive surgical innovation
Job Summary
As an IT Administrative Assistant, you will provide administrative and clerical support for the IT Infrastructure team. You will also handle some analytical responsibilities, such as compiling reports, gathering requirements, doing basic requirements analysis, and basic data analysis in Excel. The IT Administrative Assistant must exercise considerable discretion and independent judgment.
Essential Functions, Duties, and Responsibilities
Inventory Management/Procurement:
Manage IT inventory, including tracking hardware and software assets.
Purchase and organize IT office supplies.
Procure to pay for IT-managed inventory, including sourcing, order processing, maintaining stock levels, receiving reconciliation, and timely invoice payment.
Invoice GL coding in alignment with Finance department directives.
Budget tracking and reporting.
Logical and organized file management system for IT records.
Assign and maintain asset tags for all IT equipment in an asset tracking system.
Mobile Device and Printer Administration:
Administration and management of mobile device contracts, including plan analysis, vendor negotiation for optimized pricing, and identification of billing deviations and anomalies.
Printer lease negotiations and contract management; coordination with finance for lease vs. buy decisions and lease payment management.
Facilitate printer service requests and printer swap-outs with vendors.
Administrative Support
Schedule meetings and events; create meeting agendas and meeting minutes.
Collect and analyze data from across the business for IT-related data.
Basic requirements gathering and analysis for infrastructure projects.
Answer, screen, and route incoming IT calls to appropriate team members.
Organize team materials and information (reference materials, org charts, etc.)
Compose correspondence, reports, spreadsheets, presentation slide decks, and other complex documents and reports.
Create and submit expense reports, equipment requisitions, and other documents on behalf of IT leadership as needed.
Assist with additional non-technical requests/projects.
Vendor Support: Coordinate with vendors for purchasing, repairs, and agreements.
End-user support:
Facilitate employee onboarding/offboarding to ensure timely end-user access management in Active Directory and other IT-managed systems.
Review service desk tickets and ensure routing aligns with SLAs.
KPI reporting for service desk tickets to ensure SLAs are being met.
Ability to maintain privacy and security when handling confidential information. Qualifications
Educational and Experience Requirements
Associate in Arts Degree with 2+ years of experience in a related field
2+ years of Administrative Assistant experience, preferably supporting an Executive
2+ years' experience with Microsoft Office programs, including Excel, Word, and PowerPoint
Experience with basic Business Analyst responsibilities, such as gathering and analyzing requirements, data analysis, and reporting
Experience and comfort interacting with Executives, Directors, and staff at all levels
Knowledge, Skills, and Abilities
CORE COMPETENCIES:
Decision Making: Makes sound and prompt decisions
Collaboration: Builds partnerships and working collaboratively to meet shared objectives
Customer Focus: Builds strong relationships and delivers customer-centric solutions
Action Oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
Situational Adaptability: Adapts approach and demeanor in real time to match the shifting demands of situations
Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences
Instills Trust: Gains confidence and trust through honesty, integrity, and authenticity
Demonstrates Self-Awareness: Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses
JOB-BASED COMPETENCIES:
Strong organizational skills and attention to detail
Proficiency in data entry, record keeping, and documentation
Ability to coordinate schedules, meetings, and appointments
Excellent time management and multitasking abilities
Basic computer hardware, software, and operating systems knowledge
Familiar with MS Office productivity software and collaboration tools
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
KLS Martin is a drug-free employer Who We Are
At KLS Martin, we offer a unique opportunity to contribute to the success of a dynamic and thriving company whose products are used daily across the world to help surgical patients.
The KLS Martin Group is a worldwide leader in creating surgical solutions for the craniomaxillofacial and cardiothoracic fields. Surgical innovation is our passion, and we are constantly working with surgeons to improve surgical care for their patients. Our product portfolio includes titanium and resorbable implants for reconstruction, innovative distraction devices to stimulate bone lengthening, over 4,000 surgical instruments, and other surgical products designed specifically for CMF and cardiothoracic surgeons.
KLS Martin is an innovative leader in the treatment of CMF deformities and trauma cases. We use Individual Patient Solutions (IPS) by using our proprietary IPS products where CT scans are used to custom design implants that are created specifically for that individual patient. This technology allows our surgeons to provide the best-in-class treatment for their patients.
KLS Martin Guiding Principles
Established, Privately Held Business Group - Responsive to customers, not shareholders. KLS Martin has manufactured medical products since 1896, and we have sold our products in the United States under the KLS name since 1993. We have always been, and always will be, privately owned.
Patient Focus - We design products with the patient in mind - CMF, Thoracic & Hand
Product to Table - Integrated planning, design, manufacturing and distribution process
Educational Partner - Our primary focus for support is on education
Inventory Alliance - Inventory management is critical to patient treatment/outcome
Surgical Innovation is Our Passion - More than just a tagline
What We Offer
We provide full-time employees with a competitive benefits package, including paid parental leave
In-house training and professional development opportunities
A culture of creativity and innovation by drawing on diverse perspectives and ideas to drive surgical innovation
Job Summary
As an IT Administrative Assistant, you will provide administrative and clerical support for the IT Infrastructure team. You will also handle some analytical responsibilities, such as compiling reports, gathering requirements, doing basic requirements analysis, and basic data analysis in Excel. The IT Administrative Assistant must exercise considerable discretion and independent judgment.
Essential Functions, Duties, and Responsibilities
Inventory Management/Procurement:
Manage IT inventory, including tracking hardware and software assets.
Purchase and organize IT office supplies.
Procure to pay for IT-managed inventory, including sourcing, order processing, maintaining stock levels, receiving reconciliation, and timely invoice payment.
Invoice GL coding in alignment with Finance department directives.
Budget tracking and reporting.
Logical and organized file management system for IT records.
Assign and maintain asset tags for all IT equipment in an asset tracking system.
Mobile Device and Printer Administration:
Administration and management of mobile device contracts, including plan analysis, vendor negotiation for optimized pricing, and identification of billing deviations and anomalies.
Printer lease negotiations and contract management; coordination with finance for lease vs. buy decisions and lease payment management.
Facilitate printer service requests and printer swap-outs with vendors.
Administrative Support
Schedule meetings and events; create meeting agendas and meeting minutes.
Collect and analyze data from across the business for IT-related data.
Basic requirements gathering and analysis for infrastructure projects.
Answer, screen, and route incoming IT calls to appropriate team members.
Organize team materials and information (reference materials, org charts, etc.)
Compose correspondence, reports, spreadsheets, presentation slide decks, and other complex documents and reports.
Create and submit expense reports, equipment requisitions, and other documents on behalf of IT leadership as needed.
Assist with additional non-technical requests/projects.
Vendor Support: Coordinate with vendors for purchasing, repairs, and agreements.
End-user support:
Facilitate employee onboarding/offboarding to ensure timely end-user access management in Active Directory and other IT-managed systems.
Review service desk tickets and ensure routing aligns with SLAs.
KPI reporting for service desk tickets to ensure SLAs are being met.
Ability to maintain privacy and security when handling confidential information. Educational and Experience Requirements
Associate in Arts Degree with 2+ years of experience in a related field
2+ years of Administrative Assistant experience, preferably supporting an Executive
2+ years' experience with Microsoft Office programs, including Excel, Word, and PowerPoint
Experience with basic Business Analyst responsibilities, such as gathering and analyzing requirements, data analysis, and reporting
Experience and comfort interacting with Executives, Directors, and staff at all levels
Knowledge, Skills, and Abilities
CORE COMPETENCIES:
Decision Making: Makes sound and prompt decisions
Collaboration: Builds partnerships and working collaboratively to meet shared objectives
Customer Focus: Builds strong relationships and delivers customer-centric solutions
Action Oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
Situational Adaptability: Adapts approach and demeanor in real time to match the shifting demands of situations
Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences
Instills Trust: Gains confidence and trust through honesty, integrity, and authenticity
Demonstrates Self-Awareness: Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses
JOB-BASED COMPETENCIES:
Strong organizational skills and attention to detail
Proficiency in data entry, record keeping, and documentation
Ability to coordinate schedules, meetings, and appointments
Excellent time management and multitasking abilities
Basic computer hardware, software, and operating systems knowledge
Familiar with MS Office productivity software and collaboration tools
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
