Job Description:

Position OverviewThis is a full-time position that reports directly to the Engineering Business Manager. The individual works independently, using discretion and judgment, to prioritize and handle financial projects that impact the School, with numerous and often overlapping priorities and deadlines. The individual also serves as a liaison with the Finance Shared Service Center personnel and other department staff and faculty


This position will serve as the main point of contact for purchasing for all departments in the School of Engineering. This position will collaborate with individuals from the engineering departments and the Engineering Dean's Office to ensure all purchases and acquisitions are obtained within university policies and procedures, evaluate budgetary obligations and adjust funding sources as necessary.
Job DescriptionPurchasing - 80%

• Serve as the point of contact for engineering faculty, staff, and students with questions regarding University and KUCR requirements and policies for ordering.


• Coordinate purchasing activities, including travel, with department staff by reviewing and evaluating the request, ensuring funds are available, and determining the best and most cost-effective method used with KUCR, KUEA, and State funds.


• Resolve problems regarding product availability, delivery or order status, and damaged goods with vendors.


• Communicate with department accounting staff and/or the Engineering Business Manager to ensure that funds are available for the purchase and that the proper information is provided to SSC to complete the order when necessary.


• Attend meetings to keep informed of current and new purchasing policies and procedures and communicate any changes to faculty, staff, and students.

Tracking & Monitoring - 15%

• Coordinate with departmental staff or Engineering Business Manager in generating monthly and end of year budget reports.


• Coordinate with departmental staff or Engineering Business Manager to track and monitor purchases.


• Reconcile orders and resolve any problems pertaining to orders monthly and for year-end processes.

Other Duties as assigned - 5%



Required Qualifications

Bachelor's degree in Accounting, Business Administration or related field OR High School Diploma/GED and three (3) years of relevant experience.

1. Excellent communication skills and attention to detail as evidenced by work history and application materials submitted.


2. Excellent computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience.

Preferred Qualifications

Experience using a financial ERP (Enterprise Resource Planning System), such as Oracle Financials (FITC), Concur, etc.

1. Prior work experience requiring analytical and problem-solving skills.


2. Knowledge of the University of Kansas and/or State of Kansas purchasing policies and financial management programs.

Additional Candidate InstructionsA complete online application consists of:

1. Resume or curriculum vitae.


2. Cover letter addressing how the required and preferred qualifications are met.


3. Contact information of 3 professional references.

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  Application review begins Monday, April 22, 2024. For consideration apply by Sunday, April 21, 2024.
  

Contact Information to ApplicantsHeather Abernathy, habernathy@ku.eduAdvertised Salary RangeMinimum $42,000 or commensurate with experienceWork Schedule40 hours/weekApplication Review BeginsMonday April 22, 2024Anticipated Start DateMonday May 6, 2024Apply to Job

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