This position serves as amember of the support staff in the Lamar University Foundation, a division of University Advancement. The individual in the position reports to and will provide complex administrative support to the Foundation Director.This position will be required to use and be familiar with specialized terms, practices, and systems.
Position Duties:
Responsible for greeting visitors, answering, and routing incoming calls as needed, manages proper office coverage through lunch periods. Provides complex administrative support to the department as assigned by the Foundation Director. Provides back up phone coverage for University Advancement suite.
Managesoffice supply/equipment inventory including purchases, when needed, with approval of the Director.
Manages Foundation correspondence including properly recording in Millennium data base which serves as the primary records and filing system.
Collaborating with the Director manages Board portal software for content and user activity. Manages communication with trustees for Board portal access questions. Assists Director in coordinating Foundation Board meetings including Board portal material, room set-up and breakdown, reserving space and technology/media support.
Manages and coordinates with appropriate Foundation staff compliance with Retention & Destruction Policy.
Under the supervision of the Foundation Director and coordinating with Major Gifts Officers prepares governing agreement drafts and final documents for all funds, endowments, and planned gifts. Prepares, coordinates, and manages governing agreements for signature, manages governing agreement distribution to appropriate Lamar University divisions, faculty, and staff. Works follow up to ensure proper set-up in Millennium.
Assist Foundation Director with researching donor and University inquiries concerning gifts and gift governing agreements.
Receives and manages incoming Request to Pay (RTP) packages ensuring compliance with Foundation and University policies and procedures and assigns proper Foundation accounting coding. Records all RTP disbursement checks and manages delivery via USPS, overnight, pickup and hand delivery of university directed disbursements to Lamar University Cashier's Office. Manages Xtender online scanning and file management of completed RTP packages.
Coordinates and oversees ongoing scholarship criteria review ensuring compliance with governing agreement by Lamar University Office of Scholarships and Financial Aid.
Manages daily deposit of gift checks via remote deposit under the supervision of the Staff Accountant.
Cross trains as backup for Gift Processing.
Works with Foundation Director on additional projects as assigned.
Key Competencies:
Proficient in Microsoft Word and Excel.
Strong organizational skills.
Excellent spoken and written communication skills/phone etiquette.
Experience in maintaining databases and spreadsheets.
Who We Are:
Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.
Benefits:
Health, dental & vision insurance.
Life insurance.
State of Texas Retirement plans.
Tuition reimbursement for employees, spouses and/or eligible dependent.
Paid time off - vacation, sick, and holidays.
To see more information about the available benefits, please visit: Insurance - Lamar University Minimum Qualifications:
Bachelor's degree
5 years of experience in an office environment
Must be willing and able to obtain a notary
EEO Statement:
Lamar University is An Equal Opportunity Employer
Veteran's Preference Statement:
Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas SB 805, Section 657.003.
Security Sensitive Statement:
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
