The Procurement Coordinator will work directly with the Procurement Manager and support the procurement framework functions. This individual will be in a supporting role, they will interface within a matrix organization, will produce output for reporting to a top performer Residential Portfolio C&W client. They will possess procurement cycle knowledge, data entry skills, analytical skills, proficiency in Microsoft Office Suite, high communication & relationship management skills, detail-oriented with the ability to work in a fast-paced work environment. Must be able to work with multiple business processes & systems along with the ability to quickly understand and become proficient with new ones. Maintain industry-best standards and practices internally to benefit our client. Contribute to a team-oriented atmosphere and support the various aspects of the business for our client. Ability to work towards achieving the procurement goals and act as a trusted team member, advisors and partner to internal stakeholder and the client. Job Description
Job Description
Create Purchase Orders (PO's) and follow through the Purchasing Workflow Process. Ensure all PO's request have all information such as billing address, General Ledger Codes, building codes, description, amount, and vendor's Certificate Of Insurance (COI) is in compliance. Request for PO's include:
Service Contracts
Repairs and Maintenance Orders
Supplies Orders / Request
Integrated Technical (IT) Service Requests
Requests for Compliance Agencies, Consultants, and Special Projects
Blanket and / or Draw Down PO's
Effective and proactive liaison with other departments as necessary to meet purchase deadlines.
Support Capital PO's process when requested.
Complete Invoice Processing includes:
Confirm accuracy and compliance of incoming invoices.
Verify invoices submitted for payment agrees with the existing purchase orders.
Enter all invoices in Yardi 7 for approval - Includes legal services, utilities, energy consumption, and telecom expenses are also processed.
Obtain and verify all required signatures via Adobe e-sign on invoices before sending them to Account Payable for payment.
Work with vendors to resubmit invoices with inaccurate information and to ensure that contact information on file is correct for submitting their invoices and remittance address for payment.
Assist in generating monthly report for open emergency purchase orders and purchase orders awaiting submission of invoices from the vendors.
Assist to monitor vendors, suppliers invoicing, discounts, and insurance compliance.
Assist with reconciliation of vendor's statements of account to clear out any past-due fees.
Support Capital Invoice process when requested.
Effective and proactive liaison with other departments as necessary to meet invoices due dates.
Vendor Management:
Assist with On-Boarding new vendors requests.
Collaborate to meet Vendor Compliance by tracking vendors' certificate of insurance (COI) and client's Terms and Conditions (T's & C's)
Assist and support in deploying a Supplier Diversity Program.
Assist with monthly and quarterly financial reports by pulling data and creating intricate PowerPoint slides.
Other Procurement Responsibilities:
Monitor Accruals compliance.
Negotiate pricing of frequently used supplies with vendors that are not on contract.
Assist with Derive Technologies (IT) services requests.
Assist with the maintenance of the IT Equipment Tracker.
Cross train for the Sr. Purchasing Coordinator to support and act as back-up for all the responsibilities herein.
Cross train for the Property Administrator to support and fill in during their lunch hour or while away from their desk, the core responsibilities include but not limited to:
Manning the front desk, answer, screen, and forward incoming phone calls
Provide basic and accurate information in-person and via phone/email.
Take messages as necessary and send via email to the Property Administrator
Greet and welcome guests as soon as they arrive at the office, help them navigate through their request, and supplying them with refreshments as they wait.
Direct visitors to the appropriate person and office.
Responsibilities also include stocking the refrigerator, kitchen cabinets, and conference room daily.
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $60,775.00 - $71,500.00
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.
