This position exists to perform and coordinate committee and operation activities in support of the Power
Electronics Society Executive Office in the manner determined by the Society Executive Director with input from
the volunteer leadership. This position is managed by the Executive Director. It is integral to ensuring that PELS is
compliant and consistent with the policies, procedures, operational and by-laws as directed by the IEEE Board of
Directors and the Technical Activities Board and ensures that PELS related volunteer leaders are prepared to do
their work in an efficient, effective and timely manner. This role supports a variety of PELS activities and business
operations with specific responsibility, working autonomously or under general guidance, and as subject matter
expert for multiple program areas of:
Membership and related Component (Chapter) Relations
Specialty Meeting Planning as assigned
(Contribute) Digital Content Management and Creation, Member Marketing & Promotion
(Contribute) Social Media Management, eNewsletter, and Website Maintenance
and any additional duties and special projects as assigned by the Executive Director. This role reports to the
Society Executive Director and does not manage any direct reports. The incumbent makes program area
administrative decisions and has responsibility for program and assigned project budget formulation, oversight,
and provides recommendations for process and program improvements while maintaining best-practices shared
and learned from other OUs. The incumbent is accountable for all described actions including results of both
internal and external contacts. This position exists to advance the mission of the Power Electronics Society in the
manner determined by the Society and volunteer leadership, as communicated by the Executive Director, and in
accordance with the Society and norms for quality, ethical behavior, accuracy, and confidentiality.
Key Responsibilities
Membership and related Component Relations (80%)
Serve as primary Liaison / support staff assigned to the VP of Membership and Chapters
Coordinate, Monitor, and assist in execution of Membership campaigns and logistics including annual Member Loyalty and Recognition programming
Research and prepare Membership data analysis and statistical reporting as requested
Generate and maintain Membership flyers and additional collaterals as needed/requested
Source and plan for any/all materials for conference/workshop/chapter-events exhibit at membership booths as requested
Generate membership reports for marketing campaigns and benchmarking as requested
Coordinate with IEEE-MGA to ensure distribution of welcome letters to all new Society members
Respond in timely fashion to inquiries and solution complaints by members
Create and maintain membership dashboards to track statistics and growth trends and demographics
Assist in design, distribution, data analysis, and report out of member needs assessment and other member-centric surveys
Design and deploy membership campaigns, membership rewards program recognition
Assist in creating membership brochures and collaterals
Mentorship Program and events
PELS Job Board
Membership Loyalty and recognition Program
Data collection and analysis of lapsed member campaigns and re-engagement efforts
Assist in logistics and meeting planning for any membership events at conferences
Young Professionals program support and event planning and support
Women in Engineering Committee event planning and support
Industry Advisory Committee event planning and support
Provide Chapter Kit to Existing & New Chapters
Assist PELS Membership or Chapter Chairs w/ meetings planning/prep as requested
Serve as primary Liaison / support staff assigned to the Distinguished Lecturer Program Chair, and DL speakers
Upon approved request, post event details on DL Calendar
Maintain and update DL roster on the website
Monitor DL reimbursements, send reminders, and track spending
Respond to any DL questions or inquiries as needed
Track and support Distinguished Lecturer activities provide or obtain information as needed by officers and board
Digital Content Management and Creation, Member Marketing & Promotion – 10%
Create and maintain membership marketing materials such as flyers, collaterals
Source promotional and branded giveaways as need for member loyalty and recognition programming
Create or source content, produce Membership program areas eNewsletters
Source and manage Chapter and Member News content assisting PELS Magazine content needs
Social Media Management, eNewsletter, and Website Maintenance - 5%
Maintain assigned program area content on Society website and social media platform
Contribute to inter-OU and sister-society news and content sharing
Manage membership special campaigns, coupon coding,
Manage and support National Society Partnership cross-membership agreements program
Other Duties or special projects as assigned by Executive Director 5%
Execute special projects or assignments as directed in a timely and efficient manner
Contribute to Society Review support and data collection duties as needed or assigned
Additional Responsibilities
Cross organizational collaboration experience
Education
Bachelor's degree or equivalent experience Req
Work Experience
4-7 years Business experience working in a communications, non-profit governance support, business administrative, corporate or project management position
4-7 years Event and Conference planning experience
4-7 years Experience working with Volunteer Boards, Committees
4-7 years Work experience in Social media and Community services
4-7 years Workforce overseeing or administering websites and website content or working in a web, content or editorial production environment
4-7 years Work experience in Conference Portfolio management, volunteer and Organizing/Steering Committee assistance
Skills and Requirements
Communication:
Possess excellent verbal, written, organizational skills with strict attention to detail
Ability to write and tailor content for a variety of international audiences (student, young professional, career members in industry or academics)
Professional communications - speaking effectively on the phone, in virtual meetings, and person to person situations
Ability to respond to requests/actions in timely and professional manner
Fluency in another language(s) a plus
Organization:
Ability to manage several projects simultaneously
Ability to work independently and/or with minimal supervision, interfacing with multiple stakeholders and demonstration of flexibility and creativity
Handles multiple assignments simultaneously with changing priorities and deadlines while resolving issues
Ability to manage and motivate a volunteer community to complete tasks
Coordinating calendars for large groups of volunteers
Personal time management and keeping Projects on time
Working independently and as a team in a diverse and fast-moving environment
Management of service providers
Ability to work across multiple departments/organizations within and outside of IEEE
Technology Knowledge:
Strong Command of various Microsoft Office Suite and Adobe Acrobat Professional with high command of Microsoft Excel and Power Point Presentations, Social Media tools and platforms
Working knowledge of Content Management Systems usage / web maintenance
Knowledge of and willingness to learn web conferencing, file sharing, web content management systems, project management software and online learning tools
Must be technologically savvy with a positive and proactive attitude
Use of web technology (e.g. Constant Contact) to create eNewsletters inform and notify Members of Society Activities
Knowledge of NextGen Financials and Contract management software a plus
Ability to create and disseminate Society content via Social media and websites
Experience with website analytic tools
Working knowledge of Roberts Rules of Order and legal documents regarding bylaws, policies and constitutions
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.
For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under Category I - Office Positions.
IEEE is an EEO/AAP Employer/Protected Veteran/Disabled
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
