Temporary Position Title:

Glee Club Coordinator (Temporary)

The Glee Club Coordinator reports directly to the Associate Professor of Music and Director of the Glee Club and will serve as the administrator support for the Spelman College Glee Club during annual on and off campus event performances, rehearsals.



Will work 25 hours per week Monday-Friday -5:30pm -10:30pm

● Serves as point of contact for all Glee Club on-campus/off-campus performance requests;


● Schedules tour dates, sources venue spaces, manages the venue reservation process, and handles contract negotiations and payments;


● Coordinates all logistical travel arrangements for the Glee Club (i.e., transportation, hotel accommodations) and processing of expense reports, student travel forms, etc.


● Oversees Glee Club student recruitment, auditions, and alumnae engagement.


● Serves as the primary contact for the coordination of on-campus Glee Club performances, which includes creating promotional flyers, program booklets for performances, arranging event set-up, audio visual production needs, etc.;


● Provides support to the Associate Professor/Director with managing the student leadership/executive board.


● Maintains Glee Club wardrobe and accessories; alterations; ensures wardrobe and all associated items are gathered and properly stored after each performance.


● Manages advertising efforts to include design and distribution of invitations, promotional flyers and program booklets for performances/events.


● Assists students with general support and problem resolution of enrollment issues for courses MUS070 and MUS071.


● Completes and submits purchase requisitions, check requests, and other financial documents and maintains all document records; Follows-up on financial documents and provides update to requestor: Obtain necessary signatures, Check on delivery of items as necessary.


● Performs clerical duties such as copying, typing various forms of correspondence (i.e., letters, reports, proposals, forms, envelopes), and mailings;


● Oversee committees in preparation for the Glee Club centennial celebration in 2025.

A Bachelor's degree is required along with three years of related experience in arts administration/ professional music experience.


This position requires the ability to effectively establish and maintain collaborative working relationships within a diverse multicultural environment. Advanced level of vocal music skills, ability to improvise, excellent sight-reading skills, and performs a wide range of music. Demonstrated knowledge of successful teaching techniques is a plus. This position requires strong customer service focus, excellent writing, and time management skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact and possess attention to detail is essential.


Strong people/process service focus, excellent written, attention to detail, verbal and time management skills are essential. Professional demeanor with the ability to interface with internal and external constituents with diplomacy and tact is essential. Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills plus ability to perform a variety of tasks simultaneously, at times with little supervision.


Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees and the general public in one-on-one or group situations. Incumbent must be able to write business correspondence and procedure manuals plus compose memos, letters, and emails. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential.


To perform this job successfully, an individual must have the ability to perform intermediate skills using Microsoft Office Suite (Word, Excel, and PowerPoint) and Internet navigation. Some applications may require advanced skills.


In addition to producing correspondence, memos, and e-mails duties involve assignments that require creating spreadsheets, graphs and Power Point presentations, as well as, using software systems such as enterprise-wide office systems (i.e. Lotus Notes, Banner and 25 Live).

Evenings

0%

Part-time

Non-Exempt

1

07/31/2024

TP029

03/08/2024

Yes

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.