Job Description:

Special Instructions to Applicants: All interested applicants should attach a cover letter and a resume in the Supporting Documents section of the application. We suggest the documents be in a PDF format to avoid formatting issues.

Position Summary

The Inventory & Purchasing Specialist is responsible for the Office of Information Technology (OIT) purchase orders and tracking for hardware, software, contracts, construction, and major renovation projects. This position is also responsible for payable processing and tracking, the receiving and processing of OIT purchases, and the tracking and management of OIT assets inventory.

The ideal candidate will be able to effectively handle multiple contracts concurrently, meet deadlines, and exhibit strong attention to detail.

This position is offered as a hybrid role after completion of the probationary period, which is six months, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440 , work arrangements may be subject to change.

This is a full-time, benefits-eligible position with a hiring range of $52,000 to $60,000.

Minimum Requirements

• 
  Bachelor's Degree
  
  
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
  
  
• 
  1+ years' of experience in contract administration, procurement, and inventory management
  
  
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
  
  
• Skills
  
  
  • Knowledge of market conditions, trade practices, sources, and lead times
  • Ability to work in a dynamic environment to identify, clarify, and resolve routine purchasing problems
  • Demonstrated ability to work independently and in a team environment
  • Effective written and verbal communication skills and the ability to communicate with a diverse population
  • Excellent interpersonal and customer service skills
  • Demonstrated proficiency in MS Office (specific emphasis on MS Excel and MS Word) and Adobe Acrobat
  
  

Preferences

• 2 years of vendor management and managing contracts
• experience in software contracts
• experience in contract negotiations

Essential Functions

• Administers contracts, assuring that terms and conditions are met within specification
• Reviews and analyzes requisitions for equipment and supplies and places orders with external vendors
• Prepares purchase orders
• Conducts research as necessary to locate sources for supplies
• May advise and assist departments in the selection of supplies and equipment
• Performs related procurement activities as assigned
• Performs all other duties as assigned

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with a commitment to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

About Us

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

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