Land O'Lakes is seeking an Administrative Coordinator to support the Real Estate and Facilities team while ensuring on-campus operations are running smoothly, safely, and effectively. This collaborative and cross-functional role provides coordination between facilities management, security, visitors, vendors and employees including the executive suite.
This is a full-time in-person, on-campus position located in our Arden Hills, MN office
Hours: 8-4:30pm
Key responsibilities will include:
Performs front desk receptionist function including guest relations, badging and wayfinding and safety onboarding for new contractors. Including concierge services by partnering with conference center, executive leadership team/C-suite administration, security, and visitors.
Uses CMMS (Central Maintenance Managementsoftware), Archibus to delegate work orders to the necessary department; also generates planned maintenance work orders based on individual workload including maintenance, security, janitorial and workplace services.
Books Travel reservations, makes Ad-Hoc p-card purchases and performs monthly Concur reports on behalf of the greater Real Estate and Facilities team.
Tracks and reports on utility usage, Archibus monthly metrics, facility management cost mitigation, manages electric vehicle charging software and user database, and campus security access control (S2)
Participates in corporate safety council meetings. Partners with environmental health and safety team to perform safety audits, identifies action items, assigns and closes tasks.
Education / Experience
HS diploma required along with a minimum of 1+ years related work experience. Bachelor's degree desired.
Proficiency in Microsoft office suite required including Excel, Office, Word and Powerpoint. Adobe Acrobat a plus.
Skills/competencies:
Good verbal and written communication skills, portraying a confident demeanor in all correspondence.
Demonstrate strong interpersonal communication skills - both written and verbally with a customer-service mindset
Must be able to manage a heavy workload while working within a busy lobby.
Intuitive approach, ability to head off and execute tasks while considering impacts and how to execute through completion.
Highly skilled in multi-tasking and executing tasks.
Customer relations skills, working with both employees and guest while remaining calm and collected in potentially demanding situations.
Demonstrate a security and safety mindset.
Experience dealing with confidential matters and correspondence.
Ability to work well with team members at all levels of the business.
Able to collaborate with peers, co-workers, vendors, and internal and external customers.
About Land O'Lakes, Inc.
Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.
We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.
Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.
Neither Land O'Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.
