Job Description:

Maintains payroll information by collecting, calculating, reconciling and entering data. Updates payroll records, and correctly and appropriately processes new hire paperwork and electronic personnel actions.

 

Duties will include but are not limited to:

• Enter, Approve, and Verify payroll. Send reminders to managers when timesheets are due in payroll. Enter transfers on Payroll Entry Transfer form. Do supplemental payment forms. Send hourly and monthly reconciled paid leave reports to Managers.


• Resolve payroll discrepancies by collecting and analyzing information.


• Create Personnel Action Forms for new hires, terminations, status changes.


• Process New Hire Packets, to include I-9s and background checks. 


• Create and maintain multiple databases and reports, maintain filing systems for employees and previous employees, and other necessary information.


• Drafting, typing and proofreading memoranda, letters, reports and records 


• Assisting with day-to-day responsibility for coordinating and performing specialized clerical functions for Operations Finance Payroll while keeping necessary confidential information. 


• Other related duties as assigned.

Required Education: High School Diploma or GED and

• 24 months office/clerical/administrative experience. 

Skills:

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  Creativity in composing or presenting oral and written communication
  
  


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  Ability to perform basic math functions
  
  


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  Word processing; proficiency with Microsoft Office
  
  


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  Ability to manipulate pre-packaged software to accomplish computer specific tasks 
  
  


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  Detail oriented for accuracy of data and information
  
  


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  Highly organized and able to handle multiple projects and deadlines
  
  


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  Able to communicate and build rapport quickly with students, faculty, and staff.
  
  


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  Strong initiative to solve problems
  
  


• Able to navigate and maintain databases


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  Customer Service
  
  


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  General office skills, such as multi-line phone system, copying, filing, faxing, mail, and email.
  
  

Advertised Physical Requirements: Must be able to engage in repetitive motions, communicate, and see.  Will be required to use a computer. Stress caused by busy periods. 

 

Department Preferences:

• 5 years experience with large volume organizational payroll


• 3 years experience with enterprise data management systems


• 3 years experience maintaining confidential employee records

Supervision: Reports to Director of Operations Finance under general supervision.

 

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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