Responsible organizing and managing office operations and procedures in order to ensure organizational effectiveness and efficiency.
Job Specific Duties
Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Manages accounts receivable and accounts payable functions and make certain that the process runs smoothly.
Assists the Leader in developing work methods and procedures to ensure economy and efficiency of operation of the department.
Evaluates situations searching for ways of improving methods and making them more time and cost efficient.
Ensures office staff and procedures are handled effectively by providing training, coaching, and counseling. Provides in-service to staff.
Maintains and updates department policies and procedures with Leader’s approval.
Monitors inventory of supplies and orders as needed. Reconciles and supports the inventory of supplies and reorders when necessary. Reconciles and supports the purchase order process as requested.
Prepares administrative and financial reports for management. Maintains all reports, personnel records, licenses, and permit renewals as needed for the office and/or MCHS.
Provides supervision to the operation and ensures the department is properly staffed.
Reconciles and supports the maintenance of timecards, payroll reports, and attendance monitoring.Ensures attendance related practices comply with Hospital policies.
Minimum Job Requirements
4-7 years Clerical office experience
Knowledge, Skills, and Abilities
High school education or equivalent preferred.
Prior Office Manager experience preferred.
Supervisory experience preferred.
Decision making and time management skills.
Excellent verbal and written communication skills.
Human relations and team building skills.
Able to handle multiple assignments, set priorities, and meet deadlines.
Ability to represent department/function in a professional, courteous, and efficient manner.
Ability to follow complex written or verbal instructions to solve complex problems.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
