1. Job Summary:
The Administrative Coordinator is responsible for providing support to the community board by acting as the board liaison. The incumbent works with the Executive Director in supporting the administrative duties of Mission Advancement, Human Resources, Purchasing and other Association Services departments.
2. Essential Functions:
Provide administrative support to the branch/camp day to day operations and Executive Director.Provide administrative support for the branch/camp community board which may include but not limited to answering questions, attending meetings, providing meeting minutes, scheduling rooms and food.Provide administrative support and maintain records for Mission Advancement and Branch/Camp Capital Campaigns which may include but not limited to sending thank you letters for all pledges and preparing batch transmittals of annual and capital campaign pledges and payments.Assist with all fundraising efforts which may include coordinating and organizing procedures and assignments related to special events and board efforts.Purchase all supplies and materials for Dept. 10 (Admin), including food needed for board meetings and Annual Campaign events.Perform HR administrative duties which may include but not limited to collecting new part time hire paperwork, maintaining part time personnel files for the branch/camp and assisting in the annual merit process.Assist in training and provide systems/computer support for branch/camp staff.
3. Relationships:
This position reports to the Operations Administrative Team Lead. The incumbent interacts regularly with board members, branch volunteers and branch team members. The incumbent has no budgetary or supervisory responsibilities.
4. Qualifications:
Required:
Minimum of 2 years of experience in administrative work.Ability to process a large volume of workKnowledge and proficiency in Microsoft Office, Word, Excel, and OutlookMust be organized and have strong attention to detailAbility to communicate with a diverse populationExcellent written and interpersonal communication skillsAbility to work independently and multi-task
Preferred:
Bachelors Degree in Business Administration or CommunicationsMultilingual
5. Physical Demands:
Must be able to work on a computer for extended periods of time.Travel locally to YMCA branches and other program sites.
6. Additional Notes:
This job description represents the major functions of the position but is not intended to be all-inclusive. The incumbent is also responsible for taking direction from Executive Director or their representatives in completing projects or performing duties deemed necessary for the branch or Association success.
Diversity, Equity and Inclusion Pledge
The Y of the North is committed to the work and everyday practices of eliminating disparities and eradicating of unjust systems to become a multicultural, anti-racist and anti-oppressive organization. YMCA of the North team members and volunteers must exemplify the associations mission, vision and values of caring, equity, honesty, respect and responsibility.

The YMCA of the North continues to develop plans and strategies to ensure team members and volunteers reflect the demographics of the communities we serve. We will continually conduct institutional racism and oppression review of our policies, procedures and practices in recruitment and selection; compensation and benefits; professional development and training; promotions; transfers; layoffs; terminations; and the ongoing development of a multicultural, anti-racist and anti-oppressive work environment and culture that promotes equity and respect for the human dignity of all. We value and respect this diversity and choose to be inclusive through our acceptance of all.