Job Description:

At the University of Oklahoma, academic advisors play a critical role in student success. Academic advisors oversee student degree planning by recommending course sequencing and monitoring progress towards degree completion. Academic advisors assist students in realizing their educational, professional, and personal goals by offering guidance that includes utilizing institutional resources that help students make the most of their college experience. Advisors communicate information regarding academic programs, policies, and procedures based on students' individual needs. All academic advisors at the University of Oklahoma receive comprehensive training that is guided by the highest professional standards in the field and reflect the National Academic Advising Association's Core Competencies. Academic advisors are provided opportunities for professional development and career advancement that are self-directed and encompass the wide offerings of the profession. University College (UC) academic advisors work primarily with first-year students as they transition into the university environment, until they successfully matriculate into their degree granting college. They advise students in all university degree programs until degree-granting college entrance requirements are met. UC academic advisors also work with transfer students, scholars' students, and pre-health students. In addition to the duties mentioned previously, UC advisors assist students in selecting major(s) and/or minor(s), defining career goals, responding to student and parent inquiries, monitoring individual student progress, assessing student concerns, and assisting in developing recovery strategies. College responsibilities include participation in recruitment events, presenting, working with other academic departments, and meeting with prospective students and families. Teaching opportunities are available based upon experience.

The successful candidate will have 6-24 months of education experience and knowledge of college student development. Bachelor's degree required. Master's preferred. Candidate should also possess strong organizational, communication, and interpersonal skills; and will demonstrate a commitment to diversity and sensitivity to individuals from different ethnic, cultural, geographic, and experiential backgrounds. Primary work hours will be Mondays-Fridays 8am-5pm. After the academic advisor appropriately adjusts to their new position, there is the possibility of flexible hours and remote work with supervisor and college approval. There will be occasional evening/weekend work required with advanced notice.

Essential Duties:

• Oversees student degree planning by recommending course sequencing and monitoring progress towards degree completion.


• Communicates information regarding academic programs, policies, and procedures based on student's individual needs.


• Assists students in realizing their educational, professional, and personal goals by offering specialized guidance.


• Operates within an extensive campus network of institutional resources designed to help students maximize their college experience.


• Participates in the comprehensive onboarding Academic Advisor Training Program.


• Conducts individual academic advising appointments for a designated caseload that addresses short-term scheduling and long-term degree planning.


• Guides students in formulating meaningful and appropriate academic plans based on their interests and goals, while providing guidance on the General Education curriculum, degree requirements, and academic opportunities.


• Assesses the holistic needs of students, provides support, and refers to appropriate campus partners.


• Develops a rapport of trust with assigned students.


• Responds to communications via phone and email in a timely manner.


• Manages administrative tasks associated with preparing and completing academic advising sessions.


• Evaluates, updates, and securely maintains student and advising records.


• Processes academic forms such as Veteran Student Form, ROTC Academic Plan, Financial Aid Satisfactory Academic Progress Appeal, and petitions.


• Reviews mid-term grade reports and follows college specific protocol to proactively address academic challenges.


• Meets with students on Academic Probation/Reinstatement to develop their academic success plans.


• Advises transfer students regarding transfer articulation, review course equivalencies, and assist with course planning and degree completion.


• Conducts proactive outreach to encourage timely advising appointments, registration, and the completion of tasks that lead to degree progress.


• Conducts graduation checks and degree and minor clearances.


• Participates in institutional retention and completion initiatives.


• Meets with prospective students and assists with programming for college recruitment and orientation events.


• Engages with the Academic Advising Community through monthly meetings and professional development opportunities.


• Serves as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to campus safety protocols.


• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree

Skills:

• Effective verbal and written communication


• Proficiency in Microsoft Office to include Outlook, Word, Excel, PowerPoint, and ability to navigate and maintain databases


• Skilled in communicating well and building rapport quickly with students, faculty, and staff


• Detail oriented for accuracy of data and information


• Highly organized and ability to handle multiple projects and deadlines


• Demonstrates ability to learn, interpret, and articulate complex policies and procedures


• Demonstrates a working knowledge of state, university, college, and major policies and procedures


• Willingness to work independently, collaboratively, and under supervision


• Committed to maintaining confidentiality and securing sensitive information

Certifications:

• None

Advertised Physical Requirements:

• Sitting for long periods of time.  


• Communicate effectively.


• Ability to engage in repetitive motion. 


• Standard office environment.  


• Frequent exposure to pressure caused by deadlines and busy periods.


• Ability to work effectively with a wide range of constituencies.  


• Requires contact with other departments and university officials. 

Departmental Preferences:

• Master's Degree


• Previous academic advising or student support experience

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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