The Dodge Family College of Arts and Sciences is seeking an Administrative/Financial Coordinator to join our team. This position is the Administrative/Financial Coordinator to the Center for Applied Social Research (CASR) as well as faculty, staff and students associated with the research center. The selected individual will work in a dynamic environment helping to provide comprehensive department management and grant support. The position requires coordination with the Research Financial Services Office for grants management as well as the DFCAS Dean's Office for university accounts. This position will serve as a liaison to the Shared Business Services Center for coordination of financial, payroll, human resources, and travel activity, the College Dean's Office, the Office of the Vice President for Research, as well as other departments across campus.
Essential Responsibilities:
Office reception and space management for center
Coordinates, creates and manages all center account budgets including university, program, grants and OU Foundation funds in coordination with director, faculty and serves as the Shared Business Services Center liaison for coordination of financial, payroll, human resources, and travel transactions
Reconciles monthly financial reports to clear outstanding expenses, payroll, and transfers
Acts as the payroll coordinator for the center in coordination with SBSC
Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, coordinating purchases, setting up meetings and appointments, and assisting with various committees
Manages all activities related to projects within center
Maintain confidential records
Managing multiple calendars
Assists with the development, implementation, and interpretation of university and department policies and procedures, ensuring compliance with federal, state and university policies and regulations
Coordinates special events/workshops/seminars, to include but not limited to ordering catering, mailing invitations, coordinating a/v needs, assisting speakers, distinguished guest and reserving rooms
Provides support with purchases, travel (international and domestic), policies and procedures, faculty awards, funding requests, reimbursement requests
Website management
Serve as the center liaison with the College Dean's Office, Shared Business Services, internal and external stakeholders, and other departments across campus, as well as the community
Performs various duties as needed to successfully fulfill the function of the position
NOTE: The position is located in Norman. Selected applicants may be eligible for hybrid remote work after completion of sufficient training and demonstration of ability to handle workload.
Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field Equivalency & Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree
Skills:
Proficient in Microsoft Office
Excellent oral and written communication
Strong Excel skills including the ability to build and manipulate spreadsheets
Highly organized and able to handle multiple projects and deadlines·
Detail oriented for accuracy of data and information·
Advanced computer skills with wide knowledge of business software
Certifications:
None
Advertised Physical Requirements:
Working knowledge of office procedures
Working knowledge of accounting processes
Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work as a team member
Ability to complete tasks in an efficient and timely manner
Ability to multitask and self-motivated
Ability to communicate verbally and in writing
Advanced computer skills with wide knowledge of business software
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines
Supervision: None
Departmental Preferences:
Experience in Payroll, Finance or Administrative Support
OU or higher education experience
Ability and desire to perform a number of different types of tasks throughout a given day, ranging from handling of urgent requests to long-term planning and office administration
Excellent office management skills
Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquires
Welcoming and caring demeanor when interfacing with students, alumni, and other staff and faculty colleagues on campus
Ability to learn new systems and processes
Willingness to work closely with supervisor, Dean's Office, and other departments across campus to manage work and solve problems
Experience and interest in event coordination
Experience in Google Suite and Zoom
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
