Job Description:

Company

Federal Reserve Bank of St. Louis

We are looking for a Senior Administrative Assistant to provide primary administrative business support to senior leadership, managers, and staff of the Supervision, Credit and Learning Division in our Memphis branch. You will exercise the highest levels of professionalism and tact in interactions with Federal Reserve System and District personnel, bank officials, and government representatives. You will report to a manager and work onsite in the Memphis, TN office.

Responsibilities

• Maintain calendars for officer(s): schedule appointments, avoid conflicts, provide transition time and improve productivity time.


• Make travel arrangements for officer(s) and staff; may organize off-site meetings and conference sessions including planning accommodations, travel, facilities, meals, and audiovisual/electronic equipment, videoconference or teleconference sessions.


• Develop PowerPoint or similar presentations using spreadsheets and database systems to enter information and create reports, graphs, compile information upon request; may help prepare status reports.


• Proofread and process letters and correspondence with external constituents.


• Coordinate tasks for the Supervision Division including room reservations, maintaining attendance lists, visitor notifications, food requests and A/V equipment.


• Prepare and distribute materials for meetings; may develop agendas, take and transcribe meeting minutes, and distribute documents.


• Pays for items; ensure all invoices are on file, bills are charged to the correct account, appropriate documentation accompanies bills and that they are verified by management on time to reconcile the purchasing card.


• Schedule meetings and conference calls with all parties; work with individuals from the Supervision Division to avoid conflicts in meeting times.


• Maintain sensitive office automated and paper file systems.


• Help with the new hire process to provide a smooth onboarding experience.


• Coordinate and help set up for different Bank or department sponsored activities. Examples of such are employee appreciation lunches, bank sponsored events like United Way or Canned Food Drive, or project related events.

Qualifications

• High school diploma or equivalent.


• 4 years' experience in executive level administrative and business support.


• Use tact in dealing with high-level officials and in solving administrative concerns.


• Considerable knowledge of executive office practices and protocols, and ability to excel at organizational processes.


• Proficient in Microsoft O365 Suite, SharePoint Online, audio/video conferencing (Teams, WebEx and Zoom), and other business applications.


• Considerable skill in: drafting correspondences and proofreading and correcting draft correspondences; create correspondence, forms and tables. Enter and extract data using spreadsheets and databases, and managing personal time.

Total Rewards

Bring your passion and expertise, and we'll provide the opportunities that will challenge you and propel your growth—along with a wide range of benefits and perks that support your health, wealth, and life.

Salary: 56,000 – 63,000

In addition to competitive compensation, we offer a comprehensive benefits package all brought together in a flexible work environment where you can truly find balance:

• Generous paid time off


• Flexible on-site work arrangements


• Tuition & Training assistance/reimbursement


• 401(k) match


• Pension plan


• Top-notch health care benefits


• Child and family care leave


• Professional development opportunities


• And more...

At the Federal Reserve Bank of St. Louis, we believe the Federal Reserve most effectively serves the American public by building a more diverse and inclusive economy. Our commitment to diversity and inclusion, at all levels of the organization, has been one of our core values for many years and remains strong as we continue enhancing our efforts. Learn more about Bank’s culture.

The Federal Reserve Bank of St Louis is an Equal Opportunity Employer.

This position requires access to confidential supervisory information (CSI) and/or Federal Open Market Committee (FOMC) information. Access to CSI and FOMC information is limited to U.S. citizens, lawful permanent residents, individuals who meet the definition of “protected individual” under 8 U.S.C. § 1324b(a)(3), and certain other nonimmigrants. All non-U.S. citizens authorized to access CSI and/or FOMC information must sign a declaration of intent to expeditiously become a U.S. citizen when eligible.

All employees who require access to CSI and/or FOMC information are subject to periodic background investigations and must comply with all applicable information handling policies.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Administrative/Clerical

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

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