Job Description:

Provide end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs

Manage enrollments and attendance/completion of learning activities in the learning management system (LMS):

• Enter and maintain course information

• Assist with training registration requests

• Track and maintain employee training records in system

• Run regular and ad hoc reports from the system

Manage logistics for training activities including:

• Schedule classes, reserve rooms and needed resources, organize training rooms before and after class, arrange catering

• Coordinate and schedule trainers (internal and external)

• Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers.

• Print class rosters for trainers

• Manage vendor invoices, submit charge back request to Accounts Payable

Data/Reporting:

• Track and maintain employee training records in system. Run regular and ad hoc reports from the system and report training data

• Analyze and report financial data associated with training including budgets, actual spend and estimates to completions.

Vendors/Contractors:

• Support the training administrative activities required to partner with shared services and external vendors

• Manage purchasing/payment operations for L&D programs that utilize external vendors

• Oversee tactical deliverables from contractors

Facilitate training class communications:

• Distribute pre-class assignments, ensure approvals, distribute invitations and reminders to participants

• Ensure participants complete required pre- and post- class work and/or tests

• Distribute training evaluations and other follow-up materials

Lead and facilitate new hire activities:

• Weekly orientation: prepare room and materials, coordinate speakers/videos, present company information and address questions.

• Coordinate bi-monthly tours and quarterly "mixers". Connect new hires with needed resources and address their questions.

• Administer new hire and hiring manager surveys regarding recruiting and on-boarding process and compile reports

Facilitate specific learning programs as requested.

MINIMUM JOB REQUIREMENTS

Education

• High school diploma or equivalent.

Work Experience

• At least 2 years of administrative or support experience in Learning & Development or related role.

Knowledge / Skills / Abilities

• LMS Administration experience.
• Interpersonal skills; ability to build alliances with leadership and vendors to gain commitment and implement learning programs.
• Proficient in Microsoft Office applications.
• Strong verbal and written communication skills are necessary to interact effectively with all levels within the organization.
• Meticulous attention to detail with excellent time-management skills.
• Strong project management skills to drive initiatives to completion and manage fast-changing priorities.

PREFERRED JOB REQUIREMENTS

Work Experience

• Prior experience as a learning & development coordinator.
• Prior corporate business experience.
• Learning facilitation experience.

Benefits:

• Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growi ng worldwide organization.
• The anticipated salary range for this position is $21.25-$29.75 per hour. This salary range is an estimate and the actual salary will vary based on applicant's location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.
• Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, fina ncial fitness, career development, paid time off and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG) and Medline Service Corps. For a more comprehensive list of our benefits, please click here .

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Every day, we're focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what's right to delivering business results, together, we're better. Explore our Diversity, Equity and Inclusion page.

Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners. Click here to discover what Medline is doing in your local market.

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