Posted in Management 30+ days ago.
Type: Full-Time
Location: Norman, Oklahoma
Performs support-oriented job duties to a Department Head or Manager. Duties are complex and of an advanced nature. Assuming day-to-day responsibility for coordinating and performing specialized clerical functions. Assess office procedures and make necessary changes to improve office functions. Receives incoming calls for office personnel and refers calls to appropriate personnel. Answers questions, provides information and handling complaints for internal and external customers. Connects with prospective students and is the primary contact for the School of Meteorology (SoM), other NWC and OU entities, and the outside public. Manages mail and shipping for SoM & the Center for Analysis and Prediction of Storms (CAPS). Maintains and responds to office correspondence, files, or drafting replies to complex correspondence, that may be of a confidential nature. Schedules visits and events. Oversees room/office assignments and reservations throughout the school and the NWC, space which is not managed by main campus. Monitors and orders non-IT related departmental supplies for office and SoM personnel. Creates and maintains tracking system of all SoM non-IT expenditures. Enters vouches, cost transfers, and requisitions using the PeopleSoft Financial System. May sign outside forms as authorized by the supervisor. Performs statistical business research: cost comparisons, accounting of SoM funds, and numerous other requests from faculty and staff. Assists the Payroll Coordinator by providing oversight. Maintains budgetary records for P-Card/travel card, Vouchers, POs, ePAF’s, non-IT supplies, and reviews billing from vendors. Manage and coordinate unique travel arrangements and bookings with and independent of Shared Business Services. Arranges food, travel, and accommodations for colloquia, faculty searches, and other guest visitors. Planning and coordinating special projects and activities. Performs other related duties as assigned.
Duties:
Required Education: High School Diploma or GED, AND:
Skills:
Certifications:
Advertised Physical Requirements:
Departmental Preferences:
Supervision: N/A
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Chickasaw Nation Industries
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Chickasaw Nation Industries
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Chickasaw Nation Industries
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