Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company, we strive to cultivate diverse teams and encourage collaboration in an equitable and inclusive culture. We seek talented individuals from all backgrounds to help us address a broad range of water and environmental issues. We prioritize our people, offering opportunities for professional growth, ownership, and flexibility. That's how we make a difference to our clients, people, and the planet.

Who We Are Looking For:

Provides administrative support to Consulting Projects by using best practices through Winning the Work, Planning & Initiating, Executing the Project, and Closing Project by monitoring, developing, proofing, compiling, editing, and producing deliverables through the entire project lifecycle. Provides sales support through managing contracts with multiple work orders, client engagement events and communications, and funding documentation support. Serves as a leader in project controls, contracts, and compliance with Woodard & Curran (W&C) Project Quality Assurance (PQA) documentation standards, troubleshooting problems on projects with low complexity, and the ability to pivot to appropriate actions.

Hybrid opportunity for St. Charles Office - 3 days in office
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What You Will Be Doing at Woodard & Curran:

• Assist project teams (mainly Project Managers, Technical Managers, and Client Managers) in organizing their workdays: coordinating and scheduling meetings, maintaining and managing personal calendars, drafting expense reports, and supporting meetings.


• Assist project teams with researching, printing, scanning, shipping services, and travel arrangements.


• Perform Word, PowerPoint, and Excel formatting/branding, proofing, editing, copying, and binding documents for all deliverables. Understand the production process (electronic and hard copy) to promote high-quality output, distribute deliverables to clients electronically or in hard copy (production), and track receipt of the deliverable.


• Leads records retention by closing out the Works in Progress (WIP) folder, gathering all project team hard copies, and scanning or recycling them. Review archived material for shredding and recycling that meet retention timeframe criteria.


• Champions Project Quality Assurance (PQA) best practices such as kick-off meetings, Pay When Paid (PWP), Technical Advisory Team (TAT)s/ Senior Technical Advisory Review (STAR), closeout, etc., by getting all necessary materials ready for project teams.


• Support keeping local office resumes up to date by tracking project closeout best practices of drafting project summary and getting project manager review before submitting to the marketing team to be added to the appropriate resumes.


• Communicate with internal departments and project teams to clarify and resolve administrative issues on a project.


• Set up opportunities, obtain proposal numbers, and create project folders. Continued follow-up with project managers on pipeline accuracy.


• Verify subcontractors have W-9, current insurance certificates, Health & Safety high-risk (if applicable), and a fully executed contract prior to the subcontractor starting work. If you are not pre-qualified, contact the vendor to get the appropriate paperwork.


• Track/support project-level certificate of insurance compliance.


• Create, compile, and maintain internal social (SharePoint and Microsoft Teams) media sites for St. Charles Office.


• Coordinate with external providers of internal and external webinars and training.


• Ensure all PQA documentation is filed in the correct subfolder to facilitate successful outside audits.


• Tracked and supported work orders for ongoing client contracts with local clients. Maintain consistent proposal formatting to manage client expectations.


• Support Operations & Maintenance (O&M) clients by updating notes during project update meetings, managing a database of past notes, and sending out bi-weekly or monthly updates (depending on the client). Prepare, participate, coordinate, and arrange client engagement events for holidays, milestone celebrations, conference attendees, and partnerships with O&M clients.


• Organize and manage funding deadlines and submittals. Track required reporting events, input needed from others, and delivery of the final product.

What You Will Need to Succeed:

• Bachelor's degree or certification in the field is a plus or 3-4 years of relevant experience.


• 40 hours per week


• 3 days per week in the office


• Proficient in MS Office and Teams apps


• Proficiency in Deltek is a plus


• Proven ability to plan and prioritize work, keep commitments, and manage multiple concurrent projects to on-time completion.


• Move projects and tasks forward, which often requires being comfortable and confident working with a fair amount of ambiguity.


• Support new employee onboarding and provide mentoring to established colleagues.


• Ability to delegate workload when necessary.


• Proficient in MS Office and Team apps.

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$22 - $29 an hour

This position's anticipated pay range is provided below; final exempt salary or non-exempt hourly pay will be dependent on experience level as well as considering a % based geographic differential based on where the final candidate will be working. Geographic differentials are used to recognize and reflect cost of labor differences between geographic markets.
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Benefits & Wellbeing

Retirement Savings:

• 401(k) Pre-tax or Roth Contributions: Company will match equal to 100% of the first 3% of salary contributed, All employees are eligible to participate in the 401(k) plan and are 100% vested in the value of own contributions and any employer matching contributions.

Time away from work:

• Vacation time is provided to full and part-time regular employees. Vacation is accrued, based on number of hours worked per week as well as prior years of experience.

• Woodard & Curran offers paid sick time to eligible employees who are absent due to their own non-work related, illness, injury, or medical procedure.

• Woodard & Curran provides up to 80 hours of Paid Parental Leave for child bonding in a 12-month period.

• Company-paid short- and long-term disability insurance from Sun Life to assist with replacing a portion of your income in the event of non-job-related illness or injury. Eligible employees are automatically enrolled and eligible immediately.

Coverage and support for your needs and wellbeing:

Personal and Family health: Company offers three medical plan options based on geography; plus HSA and PSA plans are available based on eligibility, additional options include dental and vision plans.

Company provides basic employee group life insurance and AD&D benefits; additional voluntary life insurance for employee and family are available through Sun Life.

WayForward powered by Dario: EAP Program combined with personalized mental health and wellbeing coaching.

LiveWell wellbeing program: credit incentive is available, up to $600 annually - nutrition and fitness reimbursement, and access to the Virgin Pulse wellness platform.

Education: Tuition assistance offers eligible employees up to 100% reimbursement of tuition, books and fees up to $5250 per year, for courses related to the employee's job or planned career development.

Equal Employment Opportunity and Affirmative Action Statement

Woodard & Curran is an Affirmative Action and Equal Opportunity Employer. Individuals with Disabilities and Protected Veterans are encouraged to apply. We are committed to ensuring our employment practices are non-discriminatory and based solely on job-related factors. To read our entire Affirmative Action and Equal Employment Opportunity Policy Statement, click here . To view the Workplace Discrimination Is Illegal poster and supplement, click here .

If you have a disability and need a reasonable accommodation to apply, please contact Beth Sweitzer .

Diversity, Equity & Inclusion

We value diversity, equity and inclusion and encourage individuals from all backgrounds to apply.

Woodard & Curran believes that complex teams working together in an equitable, inclusive space provides the best opportunity for achieving our vision of clean water, a safe environment, healthy communities, and happy people. Our success is tied to a culture that embraces our differences so that everyone can bring their whole, authentic selves to work. When our people are supported to reach their full potential, we provide the most innovative, sound, and effective solutions.