Senior Proposal Specialist (Remote in Western U.S.) at Montrose Environmental Group Inc.

Posted in Other 12 days ago.

Location: Carlsbad, California

Job Description:


Are you ready to join an inclusive work environment, committed to leading new ideas and pathways and to delivering value? If the answer is "Yes!" then we have an exciting career opportunity for you as a Sr. Proposal Specialist based in the U.S. West Coast. This rolewill be responsible for the timely completion and submission of compliant, high-qualityproposals. The successful candidate will have proven capabilities in delivering and winning multi-million-dollar opportunitieswithin the public and private sectors. Experience managing and leading virtual teams from opportunity identification through toproposalsubmission is key. Risk tracking throughout the bid process and providing input on win themes, value propositions, commercial discussions, and solution design will be importantto this role.

A seasonedSr.ProposalSpecialistwill be able to confidently and proactively lead, steer, and help theproposal/bidding team towardspreparing compliant, high-qualityproposals. They will contribute to the writtenproposalsin terms of content and presentation of the written document. They will ask questions, listen actively, collaborate, and direct effort where needed to keep the team abreast of any RFP/solicitation changes. They will also provide general updates on the status of the document,support throughout theproposalprocess, and leadership in the post-submittal debrief and lessons learned process. Having the ability to assimilate knowledge quickly and identify useful and relevant data from superfluous information while staying organized, thinking strategically and having the confidence and leadership skills to organize multiple documents, and keepingvirtual stakeholders motivated and engaged will be important.

Who are we? We areMontrose, a global environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions. Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency to effectively complement our clients' decision-making and operations and efficiently fulfill their project requirements.

We have over 90 offices across the United States, Canada, Europe, and Australia and are approaching 3500 employees - all ready to provide solutions for environmental needs.


As a key member of our Montrose team, you can expect:

  • Mentorship and professional development resources to advance your career

  • Direct exposure to our industry's leading experts who are solving the world's toughest environmental challenges.

  • An entrepreneurial environment where you can learn, thrive, and collaborate with talented colleagues.

  • Opportunities to engage and contribute in our Diversity, Fairness and Inclusion, and Women Empowering Leadership employee resource groups.

  • Competitive compensation package: annual salary ranging from $75,000 - $90,000 commensurate with accomplishments, performance, credentials, and geography.

  • Competitive medical, dental, and vision insurance coverage

  • 401k with a competitive 4% employer match

  • Progressive vacation policies, company holidays and paid parental leave benefits to ensure work/life balance

  • A financial assistance program that supports peers in need, known as the Montrose Foundation

  • Access to a student loan planning tool to optimize your student loan payoff plans and compare student loan rates with lenders.


Reporting to the Proposal Director, this role supports the MES division. As a key member of the Proposal team, this role will be responsible for a full range of activities including:

Proposal Writing

  • Proposalwriting

  • Identifyand researchopportunities using approved lead sources (as and when applicable).

  • Organize/schedule frequent, ongoing formal Go/No Go calls.

  • Facilitate and/or participate in GNG calls as appropriate.

  • Attend pre-planning meetings for strategic, large, and/or important opportunities.

  • Establish and track assignments with due dates and escalate when needed (avoid the element of surprise for the team and the Center Director/Manager).

  • Collect responses and content, maintain document and version control, and compile the final work product for the team to review.

    Work directly with MEG personnel or independently to draft accurate, concise, customer-focused content, complying with client requirements and any formal Requests forProposals.

  • Collaborate with MEG personnel (e.g., consultants, subject matter experts, engineers, PM's Marketing and Sales Leads and Operational/Business Leads to review, edit and develop newproposalcontent.

  • Translate technical concepts and scopes of work into compelling written or visual material while ensuring a compliant, quality product is delivered to the client on time

  • Writeproposalverbiage, proofread and edit existing material, develop resumes and project summaries, manage content libraries, create assignments, and leadproposalteams to complete assignments.

  • Research opportunities and customer needs to help the team develop meaningful value propositions.

  • Understand and resolve complex technical, strategic, and business issues.

  • Proactively conceptualize and develop strategic solutions and win themes for task orderproposals.

  • Serve as the main point of contact for consultants and other members of the business development team to addressproposalconcerns and get (private and public-sector)proposals completed.

  • Review theproposalcontent to ensure the technical approach and qualifications statement are responsive to clients' stated goals and needs.

  • Manage or lead virtual bid teams to complete SF330 Architect and Engineer qualifications statement (as and when needed).

  • Manage or lead virtual bid teams to complete Brownfield grant application responses on behalf of clients (as and when needed).

  • Conduct debrief calls for lost bids (as and where applicable).

  • Conduct lessons learned as needed (x3 per quarter perProposalProcess SOP).

  • Center Improvements and Infrastructure Building

  • Participate in the development of improvements to aproposalrepository system, update bios and resumes of key personnel, and create bios where they are missing.

  • Take the lead in developing new collateral, revising, updating, and/or creating boilerplate SOQ/proposal material, sector-specific experience profiles, and project profiles/case studies.

  • Help the Center Director capture agreed-upon ROI metrics.

  • Developproposalfile structures on shared drives or cloud-based servers to enable others to access successfulproposals and ensure drafts are saved for the internalproposalteams to review and access.

  • Professional Development Goals

  • Provide and ensure there is a supportive and collaborative atmosphere for junior writers/coordinators to learn and thrive.

  • Leverage innovative and forward-thinking approaches toproposal/SOQ production/process.

  • Apply attention to detail and drive accuracy and quality onproposal/SOQ production/process.

  • Apply knowledge of Microsoft Office365and Adobe to improveproposal/SOQ production/process.

  • The successful candidate will be a collaborative team player and embrace a growth mindset to support the region's continued progress.


To perform this job successfully, individuals must be able to perform each duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Educational and Skill Requirements

  • A bachelor's degree in English, Marketing, Business Administration, or Journalism is strongly desired.

  • Minimum of5years of experience handlingproposalrequests and coordinating with staff to prepare responses.

  • At least 5 years of experience with large public sector(municipal, state, federal)proposals. Brownfield and SF330 experience would be strongly desired.

  • Understanding ofthe California Environmental Quality Act (CEQA) ispreferred.

  • Experience with public bids exceeding $20 million.

  • Proposal certification or relevant training (e.g., CF APMP) is strongly desired.

  • At least 3 years of experience with competitiveproposals in the environmental consulting field.

  • Strong writing, editing, and proofreading skills are essential.

  • Attention to detail and eye for accuracy and quality.

  • Knowledge and experience of using an RFP Management System is preferred.

  • Process driven with passion for continuous improvement.

  • Knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint, is a must.

  • Exceptional organizational skills, attention to detail,flexibility, and ability to work under tight deadlines.

  • The successful candidate will be motivated and a quick learner, able to work both independently and as team player.

  • Ability and willingness to balance multiple competing priorities, meet deadlines, and be responsive and thrive in a team environment.

  • Strong verbal and written communication skills.

  • Ability to serve as a 'coach' and mentor to more junior members of the team.

  • Ability to communicate with all levels of the business.

  • Ability to interface and effectively work with various groups and cultures involved (partners, government, agencies, contractors, operations, etc.), and gain alignment to achieve objectives.

Technical Skills

  • Demonstrated knowledge of a variety of computer software applications in word processing, spreadsheets, document and database software (MS Office, Word, Excel, PowerPoint and Adobe Acrobat).

  • Familiarity with Loopio, Excel, and SalesForce is highly preferred.

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 949-988-3500 or for assistance.


We are a fast-paced, dynamic, and high-growth company that values individual leadership and initiative while also providing support from talented and knowledgeable colleagues and service providers.

Want to know more about how we can help you take your career to the next level? Visit us at!

Montrose is an Equal Opportunity Employer. Montrose is committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.

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