Office Services Manager at Michael Baker International

Posted in General Business 15 days ago.

Type: Full-Time
Location: Chicago, Illinois





Job Description:

ABOUT US

Michael Baker International is a global leader in Engineering, Architecture and Consulting professionals dedicated to developing and implementing innovative solutions to the world's infrastructure and environmental challenges. Supported by more than 3,000 employees in nearly 100 locations across the United States, we provide a full continuum of engineering and consulting services, including design, planning, architectural, environmental, construction and program management. We partner with clients on projects for roads, bridges, tunnels, mass transit, airports, water treatment plants, arctic oil pipelines, environmental restoration, and specialized overseas construction.

We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable, and more prosperous.

DESCRIPTION
The Michael Baker Chicago, IL Office is looking for an Office Services Manager to support overall administrative operations, support the Office Executive and management staff, and to provide project support services. A successful candidate will be a self-starter, able to work with limited or remote supervision, possess general proficiency with minimal requirements but also willing to learn and growth within the organization. Excellent communication skills and an ability to multi-task are essential.

Responsibilities include but are not limited to:


  • Overall support of the Chicago office staff on a variety of administrative and clerical tasks.
  • Schedules appointments and maintains calendars
  • Schedules and coordinates staff and client meetings
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities for meetings
  • Assists as necessary with editing, printing and assembly of reports or marketing/proposal submittals in Adobe or Microsoft Word
  • Compiles and analyzes basic information for inclusion in reports or presentation materials
  • Organizes and maintains file system and files correspondence and other records.
  • Assists with Chicago Office social media presence and eventually takes over and manages that duty.
  • Manages the front reception desk including answering phones and greeting visitors
  • Manages mail including USPS, UPS and FedEx
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Schedules conferences, events, lunches, etc.
  • Develops and updates administrative systems to make them more efficient
  • Other duties as assigned

QUALIFICATIONS

  • GED or High School diploma required.
  • 4+ years of related work experience.
  • This person must have a positive team-first attitude, working towards the common goal of keeping our office a great place to work, and addressing items needed to make that happen.
  • Excellent communication skills for internal associates and external clients.
  • Excellent English language skills, written and verbal, are essential to success in this role.
  • Prior experience in general office support to include organization, filing, maintenance of document library, etc.
  • Intermediate to advanced knowledge of Adobe Acrobat, and Microsoft Office, including Word, Excel, and PowerPoint.
  • Experience with Adobe InDesign a plus.

COMPENSATION
The approximate compensation range for this position is $63,326- $91,427 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.

BENEFITS
We offer a comprehensive benefits package including:


  • Medical, dental, vision insurance
  • 401k Retirement Plan
  • Health Savings Account (HSA)
  • Flexible Spending Account (FSA)
  • Life, AD&D, short-term, and long-term disability
  • Professional and personal development
  • Generous paid time off
  • Commuter and wellness benefits
Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.The Michael Baker Chicago, IL Office is looking for an Office Services Managerto support overall administrative operations, support the Office Executive and management staff, and to provide project support services. A successful candidate will be a self-starter, able to work with limited or remote supervision, possess general proficiency with minimal requirements but also willing to learn and growth within the organization. Excellent communication skills and an ability to multi-task are essential.





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