Administrative Assistant : Full Time at Bell Techlogix, Inc.

Posted in Other 21 days ago.

Location: Indianapolis, Indiana

Job Description:

Grow your career. Drive innovation.

At Bell Techlogix, employees are key to our growing success. We are always looking for driven, smart, and dedicated professionals to add to our award-winning team. We strive to create an inclusive and collaborative workplace where our employees feel valued and have opportunities for career growth. Bell Techlogix offers various training and development programs to help you advance in your career within our company.

Bell Techlogix is a Certified Great Place to Work and is recognized as a Diversity Employer.

Essential Functions:

  • Interact with clients, guests, and employees via phone, in person, and through written communications to provide information, route calls that are received at our main front desk and ensure customer (internal and external) needs are met. This includes the preparation of the facilities for these events.

  • Secure the facility by greeting persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.

  • Process shipping requests forms and prepare appropriate shipping labels. Assist Deskside team with packing and shipping new hire equipment on a regular basis.

  • Follow-up on packages shipped to ensure their timely delivery of new hire equipment and/or timely return of separated employee equipment.

  • Participate in employee engagement events by assisting Operations Coordinator.

  • Maintain regular attendance.

  • Other duties as assigned by management.

Additional Responsibilities:

  • Project work as assigned by Human Resources, Accounting, or Administration

  • Coffee Supply and front desk office supply ordering and inventory

  • Assist in the coordination of vendors in and out of the building.

Required Education, Knowledge and Experience:

  • Must have a high school diploma or equivalent.

  • Knowledge of and some experience with administrative and clerical procedures and systems such as Microsoft Outlook, word processing, and PowerPoint, managing files and records. Knowledge of other office procedures and terminology is required.

  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Abilities and Skills:

  • Must have the ability to keep confidential matters confidential.

  • Must have the ability to communicate electronically and face to face with others to convey information

  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

  • Service Orientation - Actively looking for ways to help people.

  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents

  • Coordination - Adjusting actions in relation to others' actions.

  • Time Management - Managing one's own time and the time of others.

  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.

  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

  • Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Physical, mental requirements and work environment:

  • Must be able to stay sedentary at the front desk for long periods of time.

  • Must be able to lift 25 pounds (as related to shipping/receiving of packages).

  • Must be able to communicate/interact verbally, written and face to face.

Equal Opportunity Employer - Disability & Veteran
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