Hourly Rate: $19.20/hr. or higher, commensurate with experience and/or education
JOB SUMMARY
The Administrative Assistant III performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a complex department or unit.
DUTIES
Provides information and high-level general assistance to students, faculty, and staff as required
Oversees general daily office operations, including, but not limited to, answering phones and emails, ordering office supplies, ordering promotional items, and ordering business cards
Prepares expenditure and personnel documents; assists with budget reconciliations
Maintains records relating to administrative, financial, and human resources matters
Assists with budget preparation by preparing and submitting cost center verifications and expense reports, updating spreadsheets as necessary
Runs and verifies various daily, weekly, biweekly, and monthly reports
Prepares and analyzes complex reports and documents
Processes vouchers, expense reports, invoices, and monthly p-card statements
Assists with maintaining the departmental webpage and/or social media sites
Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
MARGINAL DUTIES
Performs all other duties as assigned
Performs tasks related to specific departments/college
SUPERVISORY RESPONSIBILITIES
Direct Reports: May supervise student employees
Delegation of Work: May assign work to subordinate(s)
Supervision Given: May supervise the work of student workers
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge:
Knowledge of general office and administration tasks and equipment
Knowledge of relevant university policies and procedures
Skills:
Good technical skills, including strong proficiency in MS Office and PeopleSoft
Strong analytical and problem-solving skills
Excellent interpersonal, communication, and customer service skills
Good attention to detail; strong organizational skills
Abilities:
Ability to work in a timely manner; ability to multitask
Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community
WORK LOCATION AND PHYSICAL DEMANDS
Primary Work Location:
Works in an office environment
Physical Demands:
Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements
Individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks
Must have precise hand-eye coordination and the ability to identify and distinguish colors
Must have the ability to move items of up to 30lbs
EEO/AA
Required Education: Minimum of 60 hours of completed college coursework
Required Experience: Minimum of three (3) years of related job experience
